Receptionist/Administrative Support Specialist

JOB SUMMARY:

This position will be responsible for various administrative duties as well as greeting visitors, answering the main telephone line and various administrative duties supporting the sales and marketing team.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Responsible for answering the main telephone line and transferring the caller to the appropriate individual and/or department

• Sort all incoming mail and prepare outgoing mail for pick-up

• Greet all visitors, preparing visitor badges and obtaining non-disclosure agreements, as needed

• Update visitor information on internal monitors. Assist with customer/visitor activities

• Match invoices with outgoing checks, obtain appropriate signatures and prepare checks for mailing

• Monitor and maintain postage meter supplies.

• Assist with software orders

• Prepare shipping paperwork for retrofit orders

• Provide administrative assistance for sales and marketing

• Create customer facing proposals for new machines sales

• Provide support for project order entry and project coordination tasks as needed

• Other duties/responsibilities as directed by the Manager

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

MINIMUM EDUCATION & QUALIFICATIONS:

• High School Diploma or equivalent

ADDITIONAL KNOWLEDGE, SKILLS & ABILITIES:

• Excellent verbal and written communication skills

• Strong interpersonal skills

• Experienced with Microsoft applications, particularly Word, Excel and PowerPoint

• Ability to multi-task

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office environment which is generally quiet.