Receptionist/Admin Assistant

PURPOSE: As the receptionist/Admin Assistance, you will provide telephone and administrative assistance to the front office and ensure the accuracy and efficiency of completion of task. A qualified candidate must be result and detail-oriented, take ownership of his /her work, take initiative, be able to multitask, and prioritize workload. The candidate must be a hands-on professional with the ability to interact well with team members and others in a positive manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Greet and assist visitors in a professional manner.

• Manage variety of documents, many highly confidential.

• Answer phones - screen/handle routine and/or non-critical items.

• Maintain department calendar, meetings, etc.

• Photocopy documents, as required.

• Process incoming and outgoing mail, open, stamp, and sort for priorities. Distribute and / or handle items not requiring executive's attention.

• Coordinate and process general administrative work for required signatures.

• Maintain office supplies, kitchen supplies, and refreshments etc.

• Restock all company require forms.

• Download and felicitate the distribution and collection of invoices to the AP department.

• Assist with the collection and distribution of employee's adjustment forms and timecards weekly.

• Provide admin assistance as required to the A/R and PO

In addition to the performance of essential functions, this position may be required to perform a combination of functions to be determined based on the particular needs of the department and management.

EDUCATION/EXPERIENCE:

• Required high school Diploma and / or GED equivalent.

• Minimum 2 years administrative experience with research responsibilities, which would provide the applicant with desired skills, knowledge and ability required to perform the job.

SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:

• Ability to be friendly and courteous and must possess good communication.

• Excellent in time management, strong attention to detail, and organizational skills,

• High degree of accuracy and attention to detail.

• Must be knowledgeable in Microsoft office applications, such as outlook, word, and excel.

• Ability to learn company policy and procedures.

• Ability to interpret and follow through on a variety of instructions furnished in written and oral,

• Requires the ability to sit for prolonged periods and the ability to operate related equipment such as computer, landline phone, copier, and fax machine, etc.

• Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

DOTY BROS CONSTRUCTION offers a very competitive pay and benefits package including medical, dental, vision, and 401k.

DOTY BROS CONSTRUCTION is an Equal Opportunity Employer.