Receptionist

Job Summary:

This position supports a variety of business functions through administrative activities and interactions including internal stakeholders and the public.

Primary Duties:

• Act as the first point of contact by answering incoming telephone calls, determine purpose of callers, and forwards calls to appropriate personnel or department

• Respond to inquiries about the organization and provide callers with address, directions, and other related information

• Greet on-site visitors, determine nature of business, and announce visitors to appropriate personnel

• Receive, sort, and route incoming mail

• Assist with schedule training for all personnel on their first day of employment

• Maintaining, scanning and data entry of company related documents and other clerical duties as needed, such as filing, photocopying, and collating

• May assist the Human Resources Department to create and maintain company organizational charts

• Typing, formatting of documents and data entry

• May assist with creating powerpoint presentations

• May assist with expense reconciliation and submittal

• Filing and archiving of documents

• May be requested to organize internal and external meetings

• May coordinate travel arrangement for office/project staff employees

• Demonstrate Yates Core Values and Principles

• Follow Yates Code of Conduct

• Safety Responsibilities and Expectations

• Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices

• Report all incidents, near hits and hazards to

• Required to wear and maintain personal

• Advise fellow employees of hazardous

• Participate in workplace

• Comply with statutory requirements, including duty of care.

• Participate in required and/or assigned training.

• Provide suggestions to improve

• Present a mature approach to working

• Attend prestart and Safety meetings and

• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.

• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications:

• High School Diploma or equivalent

• Minimum of one (1) year of experience as a receptionist, administrative assistant, or equivalent customer service-related position

Requirements:

• Experience with multi-line telephone calls

• Proficient computer skills in Microsoft Office including Excel and Word

• Experience creating and maintaining organizational charts is a plus

Competencies:

• Highly developed written and verbal communication skills.

• Professional, calm, and courteous demeanor

• Able to plan, organize and prioritize large volumes of work under tight timeframes effectively

• Excellent organizational skills and attention to detail.

• The ability to work constructively in a team environment

• Strong interpersonal and communication skills

• Ability to prioritize work and multitask

Equal Opportunity Employer, including disabled and veterans.

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