Receptionist W/ Office Management Duties At Boutique Investment Firm In Midtown

Our client, a reputable, boutique investment firm based in Midtown East, is looking to hire a Receptionist to support their growing office. Candidates should have some applicable administrative experience working in a fast-paced, corporate environment (ideally within financial services). Candidate should be extremely professional, organized, detail-oriented, and possess a proactive team mentality and have excellent calendar management skills.

RESPONSIBILITIES

• Meet & greet guests in a professional/welcoming manner
• Answer and direct calls on the main line, take detailed messages, escalate queries as needed
• Ensure conference rooms, as well as the general office environment, are tidy and presentable
• Maintain conference room calendar
• Make sure all visitors are entered into building security system
• Communicate with building maintenance/venders as needed
• Receive, distribute mail
• Order and stock materials for pantries and copy rooms
• Provide back up support to the Administrative Team, as needed
• Assist with ad-hoc projects, including event planning
• Manage and process expense reports using Concur
• Organize catering weekly for office and as needed for meetings
• Assist in scheduling and sending calendar invites as needed for team

REQUIREMENTS

• Applicable administrative experience working in a corporate environment, ideally within financial services

• Excellent verbal and written communication skills

• Desire to go above and beyond for all required tasks

• Proven ability to multi-task and effectively prioritize

• Proactive, assertive, ability to think on feet

• Strong proficiency in Google Workspace and Microsoft Office Suite

• Working knowledge of office equipment, such as printers, copiers, and video-conference devices

• Positive attitude with ability to problem-solve

• Polished, professional, and team oriented

• Bachelor’s degree preferred

SALARY

$60-$75K base (DOE) + 100% covered benefits + Discretionary bonus opportunity + 401K + Great perks!

HOURS8:30am-5:30pm + flexibility if needed#IND1