Receptionist

Transwestern Dallas , TX 75201

Posted 2 months ago

Job Description:

The Transwestern family of companies together comprise a privately held, diversified real estate services, investment and development organization.

A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. It's simple. We start with hiring hard-working, smart, genuinely good people, and organize them in collaborative cross-functional teams. We give them the support to outperform and the freedom to take ownership as they work to exceed our clients' expectations. We do business differently, and that makes us Transwestern.

The Receptionist has an incredible impact on the overall culture of the office. The Receptionist is responsible for supporting the Office Manager with the daily office operation and organization of events. The Receptionist will also be responsible for answering incoming calls on the main office telephone number; greeting all visitors to the corporate office; distributing incoming mail; keeping current on projects and offices. While answer the phone is an important aspect of this role, it takes up a small portion of time.

Your job must be accomplished within Transwestern's quality standards and corporate goals in a manner that helps maximize the efficiency of the group and the value of the assigned properties.

The Receptionist should always be aware that he or she represents the company each time he or she answers a telephone call or greets a visitor in our lobby. This is, in effect, a "public relations" job, and a most important factor is that this person represents the company's high standards in professional appearance, manner, and attitude.

RESPONSIBILITIES

  • Requires the ability to hear, speak, write, use telephone equipment in a fast-paced environment, and remain calm during times of heavy phone calls.

  • Answer incoming calls promptly, take complete messages when necessary; ensure that all messages get to the proper person.

  • Monitor current project information so as to be able to direct incoming calls properly.

  • Place outgoing calls, screen calls, give information to callers.

  • Forward phones to answering service each evening and un-forward each morning.

  • Requires the ability to convey thoughts and recommendations clearly, verbally, and in writing a fast paced environment.

  • Greet visitors to the office, create a hospitable environment, and offer visitors something to drink.

  • Direct visitors to the correct person, contact appropriate party for visitors.

  • Requires the ability to walk and carry small objects.

  • Requires the ability to pick up, sort, and date stamp mail.

  • Distribute incoming mail and interoffice mail on a daily basis in a timely manner.

  • Prepare overnight deliveries to other TW city offices.

  • Coordinate the pick-up of outgoing deliveries and ensure that all incoming deliveries get to the proper person and/or proper location in a timely manner.

REQUIREMENTS:

  • Bachelor's degree preferred

  • At least 2 years of experience in a comparable position.

  • Must have intermediate to advanced proficiencies using Microsoft Word, Excel and Outlook Adobe InDesign (CS5) proficiency preferred

  • User interpersonal skills to communicate with a wide variety of people in different business capacities in person, over the phone, and in writing;

  • Read and carry out instructions and provisions of correspondence, and policies and procedures;

  • Compose and writes replies to correspondence requesting information.

  • Operate office equipment such as copiers, printers, fax machines, report binding equipment, and postage equipment;

  • Personal conversations at the receptionist/front desk (with anyone) should be under a couple of minutes.

  • Requires some lifting (up to 25lb.).

WORK SHIFT

LOCATION

Dallas, TX

APPLY TODAY to be a part of an energetic and motivated team of professionals!

Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an equal opportunity employer. No agencies or phone calls please.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Receptionist

Headway Corporate Resources

Posted 2 months ago

VIEW JOBS 10/16/2020 12:00:00 AM 2021-01-14T00:00 Job Description Headway Workforce Solutions is currently seeking a Receptionist for a 4+ month contract opportunity in Dallas, TX with our partner, the nation's largest title insurance company through its title insurance underwriters. Job Description: * Greet and welcome visitors * Operate a switchboard to route incoming calls and place outgoing calls * Receive and distribute packages daily * Keep track of on-site conference room reservation calendar * Retrieve and distribute mail each day * Maintain the professional and orderly appearance of the Lobby and Conference Room prior to each opening day * Keep the main kitchen and front galley stocked and presentable each day * Order office supplies on an as-needed basis * 1-3 years previous experience Position Details: * Excellent telephone manner * Excellent customer service skills * Excellent oral and written communication and interpersonal skills * Proficient in developing and maintaining good working relationships * Ability to interact professionally and effectively with clients and staff * Must be fluent in MS Office applications and basic computer use * Detail Oriented * Professional in demeanor * Reliable and Punctual Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Employee is required to talk and hear, and use hands to finger keyboard, telephone and handle other objects * The employee is frequently required to walk, sit and reach with hands and arms. * Vision required for this job includes close vision (clear vision within 20 inches) Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs and benefits. Internal ID=IAfalse Headway Corporate Resources Dallas TX

Receptionist

Transwestern