Receptionist

Your Role:

SolarWinds Corporate Services team is seeking a highly organized team player who is comfortable multitasking and working in a fast-paced environment. A successful candidate for this role is a self-starter, willing to take on new projects, and displays high attention to detail. It is crucial that this person is punctual, flexible, and an effective communicator.

Your Impact:

• Answers and directs incoming calls to appropriate queue or employee

• Greets incoming visitors/vendors and ensures they have an escort or clearance to access the office

• Stocks and distributes snack carts daily; maintains kitchens with adequate supplies and ensures cleanliness

• Manages security access system and Master Badge spreadsheet; maintains supplies and equipment

• Manages Key Matrix (lock box, key spreadsheet, notes regularly locked offices)

• Maintains all copy center supplies and unloads paper as needed

• Submits service requests to property management company

• Oversees and responds to Facilities Helpdesk tickets

• Reviews and handles inquiries in the Corporate Services inbox

• Assists in setting up company meetings

• Accepts incoming packages and sends notices to employees

• Assists in coordinating and planning office wide furniture moves

• Assists with company catering

• Maintains Corporate Services Receptionist manual

• Manages and coordinates with Facilities vendors including business card and interior plant services vendors

• Enters and tracks approval for Facilities purchase orders through internal system (Coupa)

• Contributes to team effort by assisting with special projects as needed

• Coordinates with office supply account rep and other admins on pricing and purchasing office supplies

• Maintains Pitney Bowes postage machine

• Receives, sorts, and distributes incoming mail

• Keeps the mail/supply room clean and organized

• Maintains a pleasant appearance of the reception lobby area

• Maintains and updates Corporate Services Sharepoint site, Vehicle Directory spreadsheet and Reception Manual

Your Experience:

• Experience with Microsoft office (specifically Outlook and Excel), TEAMS and Sharepoint

• Excellent written and verbal communicator

• 1-2 years' experience working in a corporate office setting working in a team environment

• Previous reception or property management experience a plus