Receptionist/ Office Administrator

Receptionist/ Office Administrator

Department: Property

Employment Type: Permanent - Full Time

Location: New York

Reporting To: Global Head of Estates

Compensation: $50,000 - $55,000 / year

Description

As the Receptionist/ Office Administrator, you will be the face of Preqin for clients, visitors, and staff alike in New York City, and will provide front-of-house reception and administration support to meet the needs of our US employees. This includes remote support for our other US offices in San Francisco, Chicago, and Dallas. You will work alongside Preqin's Senior Office Manager for the Americas and be part of our Global Estates Team.

The Receptionist/ Office Administrator is based at our New York office Monday to Friday and there is no option for remote or hybrid working in this role.

What you'll be doing:

Reception and General Office Administration

• Managing Reception by providing a best-in-class front-of-house experience for all clients and visitors

• Responsible for our meeting rooms - managing the booking system and ensuring they are clean, tidy, and stocked with refreshments, as necessary

• Collection of daily mail and business parcels from the building's messenger service office and arranging outgoing mail and equipment via the use of USP, FedEx, and messenger services

• Ensuring our kitchen is fully stocked with supplies including tea, coffee, snacks, cold brew keg, etc

• Assist with ad-hoc admin tasks

Other Responsibilities

• Assist in any office move project

• Support the Estates team and liaise with building services as and where necessary for the New York location, or any other Preqin US office

• Maintaining physical premised security (access control and CCTV)

• Support the Estates team with office-based health and safety and act as a First Aider and Fire Marshall (training will be provided)

• Manage office onboarding process for all new joiners

• Support the Executive Assistant in arranging meetings, appointments, Zoom meetings, and panel discussions for conferences for all Executive Team members

What you'll bring to us:

• Experience in a front-of-house customer-facing role

• Confident and professional communicator

• Friendly and approachable to maintain good relationships with staff from all areas of the business

• Strong organizational skills and an eye for detail

• Enthusiastic, professional and sociable with the ability to be firm when required

Qualifications are not as essential as experience. If you feel you have work examples and projects that illustrate what we need, we're happy to have a conversation.

Why join us?

About Us

You will be joining the world's leading data and insights provider for the alternative assets market. We empower the global financial community with critical information and leading analytics solutions to help them make faster and smarter investment decisions, and to make them with confidence. A forward-thinking company, we lead our industry through innovation. We trust in the power of data, and we use it to increase transparency in alternatives. We believe that access to information leads to more investment in the ideas and infrastructure that build strong communities.

Our Culture

We centre our culture in our teams members growth, sparking their curiosity and fuelling their career adventures. We celebrate and recognise contribution, high performance and strong collaborative behaviours. We're building and growing our learning programs, frameworks and tools to help people thrive and it's an exciting time to join us. We support our internal communities and donate our time, knowledge and support to the communities that surround our offices globally.

Equal opportunities

Preqin is an equal opportunity employer, with diversity at the heart of our business. It is the policy of Preqin to ensure equal employment and consider all qualified applicants without regard to race, colour, religion, sex, sexual orientation, marital status, gender identity or expression, national origin, age, disability, pregnancy, veteran status, genetic information, socioeconomic status, political affiliation, or any other basis prohibited by applicable law.