Reception & Office Management:
Professionally administer all incoming calls on the NFP main line between the hours of 8:30am and 5:30pm; ensure all calls are redirected accordingly, check and return voicemail messages.
Greet and welcome guests as they arrive at the office; alert staff that their visitors have arrived.
Liaise with building management and appropriate NFP staff to ensure that security protocols are met for employees, contractors, guests and vendors.
Maintain Outlook calendar for conference room schedules and assist with conference setups and break-downs as needed.
Screen calls to limit solicitors from accessing staff persons and ensure names and/or extensions of NFP employees are not provided to solicitors.
Assist with administrative projects such as binding presentation materials, photocopying, scanning, and filing as needed.
Maintains inventory of office supplies and equipment, and furniture for staff; order when necessary in accordance with company purchasing policies and budgetary restrictions.
Supervises the maintenance of office equipment, including copier and fax machine.
Participates as needed in special department projects; Assists with organization of company events and client lunches as needed.
Scan mail and other company documents into appropriate electronic database
Keep all phone lists and directories up to date.
Knowledge, Skills and/or Abilities
Excellent written and verbal communication skills
Ability to prioritize workload and effectively manage time
Punctual; Ability to work outside of work hours if needed
Ability to work under minimal supervision
Excellent attention to detail
Experience in technical computer skills (Word, Excel, Outlook, and PowerPoint) required.
Education and/or Experience:
National Financial Partners Corp.