National Financial Partners Corp. Boston , MA 02298

Posted 7 months ago

Reception & Office Management:

  • Professionally administer all incoming calls on the NFP main line between the hours of 8:30am and 5:30pm; ensure all calls are redirected accordingly, check and return voicemail messages.

  • Greet and welcome guests as they arrive at the office; alert staff that their visitors have arrived.

  • Liaise with building management and appropriate NFP staff to ensure that security protocols are met for employees, contractors, guests and vendors.

  • Maintain Outlook calendar for conference room schedules and assist with conference setups and break-downs as needed.

  • Screen calls to limit solicitors from accessing staff persons and ensure names and/or extensions of NFP employees are not provided to solicitors.

  • Assist with administrative projects such as binding presentation materials, photocopying, scanning, and filing as needed.

  • Maintains inventory of office supplies and equipment, and furniture for staff; order when necessary in accordance with company purchasing policies and budgetary restrictions.

  • Supervises the maintenance of office equipment, including copier and fax machine.

  • Participates as needed in special department projects; Assists with organization of company events and client lunches as needed.

  • Scan mail and other company documents into appropriate electronic database

  • Keep all phone lists and directories up to date.

Knowledge, Skills and/or Abilities

  • Excellent written and verbal communication skills

  • Ability to prioritize workload and effectively manage time

  • Punctual; Ability to work outside of work hours if needed

  • Ability to work under minimal supervision

  • Excellent attention to detail

  • Experience in technical computer skills (Word, Excel, Outlook, and PowerPoint) required.

Education and/or Experience:

  • High school graduate or equivalent
  • 1-2 years of reception and office management experience preferred, but not required
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove

H&R Block, Inc.

Posted 5 days ago

VIEW JOBS 2/13/2020 12:00:00 AM 2020-05-13T00:00 What you'll do... Do people think of you as friendly? Are you able to work in a fast-paced environment?. H&R Block is seeking customer-centric seasonal Receptionists who can work in multiple locations with a flexible schedule during the tax season from January to April. As a receptionist in an H&R Block office, you'll be an integral part of showcasing our passion and pride and delivering on our purpose: To provide help and inspire confidence in our clients and communities everywhere. After successfully working this tax season, you may find that you want to apply to return for subsequent seasons, or even apply for advancement. What you'll do... * Greet clients in a personalized, friendly, and inviting manner * Match clients with the best-suited tax professional for their needs * Schedule clients how they would like to be scheduled * Handle client exits by ensuring all current and future needs are met * Maintain office cleanliness and organization of resources with team members * Other duties as assigned What you'll bring to the team... What you'll bring to the team... * High School Diploma or equivalent * Experience working in a fast-paced environment * Previous experience in a customer service environment It would be even better if you also had... * Sales and/or marketing experience * Ability to multi-task * Strong organizational and time-management skills * Knowledge of cash register operations * Knowledge and experience with a Windows based computer system Bilingual candidates strongly encouraged to apply! H&R Block, Inc. South Boston MA


National Financial Partners Corp.