Receptionist

National Financial Partners Corp. Boston , MA 02298

Posted 7 months ago

Reception & Office Management:

  • Professionally administer all incoming calls on the NFP main line between the hours of 8:30am and 5:30pm; ensure all calls are redirected accordingly, check and return voicemail messages.

  • Greet and welcome guests as they arrive at the office; alert staff that their visitors have arrived.

  • Liaise with building management and appropriate NFP staff to ensure that security protocols are met for employees, contractors, guests and vendors.

  • Maintain Outlook calendar for conference room schedules and assist with conference setups and break-downs as needed.

  • Screen calls to limit solicitors from accessing staff persons and ensure names and/or extensions of NFP employees are not provided to solicitors.

  • Assist with administrative projects such as binding presentation materials, photocopying, scanning, and filing as needed.

  • Maintains inventory of office supplies and equipment, and furniture for staff; order when necessary in accordance with company purchasing policies and budgetary restrictions.

  • Supervises the maintenance of office equipment, including copier and fax machine.

  • Participates as needed in special department projects; Assists with organization of company events and client lunches as needed.

  • Scan mail and other company documents into appropriate electronic database

  • Keep all phone lists and directories up to date.

Knowledge, Skills and/or Abilities

  • Excellent written and verbal communication skills

  • Ability to prioritize workload and effectively manage time

  • Punctual; Ability to work outside of work hours if needed

  • Ability to work under minimal supervision

  • Excellent attention to detail

  • Experience in technical computer skills (Word, Excel, Outlook, and PowerPoint) required.

Education and/or Experience:

  • High school graduate or equivalent
  • 1-2 years of reception and office management experience preferred, but not required
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Receptionist

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