This is an opportunity to be part of the Facilities team here at Mimecast. As the first point of contact for the company, you will possess outstanding communication skills with a bright and enthusiastic disposition. We are looking for someone with a proactive, team spirited attitude that can bring enthusiasm and initiative to this expanding and successful company.While primarily based in our main Reception, the role will involve assistance with administration across the organization as needed.
Meet and greet clients and visitors. Follow sign in procedure and alert employee their guest has arrived. Provide refreshments while they wait.
Ensure effective and professional telephone communications by answering any incoming calls, taking messages and/or forwarding to the proper individual.
Sort daily post/deliveries/couriers. Email employees if packages arrive in Reception for them.
Purchase office consumables as required.
Take ownership of the Reception area and make sure it is consistently kept in the best state.
General coordination of the office housekeeping with the rest of the Facilities team
Assist with daily facilities operations and liaise with building management; issuance of parking passes and submit maintenance requests.
Administrative assistance across all departments within the organization where needed to ensure a smooth-running office.
Help out with planning of company events.
2 4 years of administrative experience
Proficiency with Microsoft Office, Word, Excel, and PowerPoint
Outstanding organizational skills, accuracy and attention to detail and the ability to multitask
Written and verbal skills with strong grammatical, proofreading, typing and note taking skills
Ability to work independently, and use discretion
Excellent interpersonal skills, including a pleasant positive demeanour and a proactive approach
A solid understanding of the goals and objectives of the business and their own personal goals.
Recognize that customer satisfaction is a principle measure of our business and our values
Instinctively find practical solutions to complex problems
Expect to encounter change and take ownership of your job
Find new ways to win and share those victories with the team
We offer a highly competitive rewards and benefits package including private health-care and life cover. Mimecast is an entrepreneurial and high growth company which will provide the right candidate with a wealth of career development opportunities. All Mimecasters strive on being high performers, problem solvers, and team players with passion, integrity and effectiveness.
If this sounds like the perfect role for you then please apply attaching your resume!
If you would like more information about Mimecast please visit our website at www.mimecast.com
We look forward to speaking to you soon!
Mimecast is an Affirmative Action, Equal Opportunity Employer that values the strength that diversity brings to the workplace. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of gender, race/ethnicity, protected veteran status, disability, or other protected group status. EEO is the Law.