Receptionist

Overview

Kimley-Horn has an opportunity for a front desk receptionist for our Virginia Beach, VA office. We are seeking a friendly, organized, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers, landscape architects and planners.

Responsibilities

• Manning the front desk, answering the phone, greeting visitors and clients

• Ensuring that office supplies are inventoried and ordered in a timely fashion and stocked/organized within the office

• Coordinating occasional large gatherings of out-of-town office visitors, including conference room set-up and break down

• Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail

• Ordering catering for internal and external meetings as requested

• Coordinating the use and maintenance of fleet vehicles and special equipment

• Coordinating travel for employees as requested

• Hiring of couriers or local printing companies to print/deliver plan sets to clients

• Perform general clerical duties including: photocopying, scanning, report binding, faxing, filing and preparing expense reports

• Upkeep of organization in kitchens, production and supply rooms

• Daily light cleaning of the conference rooms, kitchens, production rooms and break room

• Occasional deliveries to clients or government offices (mileage to be reimbursed)

Qualifications

• High school diploma or equivalent required

• Ability to keep up with rapidly changing technology

• Outstanding organizational and prioritization skills with ability to meet deadlines

• Excellent written and verbal communication skills

• Strong writing, editing and proofreading skills

• Ability to multi-task in a fast-paced environment and respond to multiple project managers

• Proactive and detail oriented, working with a sense of urgency

• Positive and client-focused with a take-charge mentality

• Self-motivated, ability to take initiative with tasks and projects

• Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe

• Must have a valid driver's license

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 17 years!

Responsibilities

• Manning the front desk, answering the phone, greeting visitors and clients

• Ensuring that office supplies are inventoried and ordered in a timely fashion and stocked/organized within the office

• Coordinating occasional large gatherings of out-of-town office visitors, including conference room set-up and break down

• Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail

• Ordering catering for internal and external meetings as requested

• Coordinating the use and maintenance of fleet vehicles and special equipment

• Coordinating travel for employees as requested

• Hiring of couriers or local printing companies to print/deliver plan sets to clients

• Perform general clerical duties including: photocopying, scanning, report binding, faxing, filing and preparing expense reports

• Upkeep of organization in kitchens, production and supply rooms

• Daily light cleaning of the conference rooms, kitchens, production rooms and break room

• Occasional deliveries to clients or government offices (mileage to be reimbursed)