Receptionist

The ideal Receptionist candidate will greet and welcome all clients and guests, answer all incoming calls, and provide general office support. Additionally, the Receptionist will be responsible for managing multiple complex assignments and excel in a constantly changing environment. Prospective candidates will take a proactive approach to anticipating and solving problems and thrive in a fast-paced entrepreneurial environment.

Requirements

RESPONSIBILITIES

• Greet clients, vendors, job applicants, and other Company guests with a friendly, courteous, and professional demeanor
• Organize, strategically prioritize, and act on information stemming from (e)mail, calls, directions, and meetings
• Administer the Company Sponsored Lunch program
• Manage Conference Room calendar for the Los Angeles office; organize meeting and travel schedules
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  • Receive, sort, and forward incoming mail
  • Maintain and route publications
• General office clerical duties such as photocopying, faxing, filing, collating, organization, etc.
• Partner with Facilities/Housekeeping to maintain adequate stock of office and kitchen supplies
• Collaborate with other Assistants to cover phones and ad hoc lunches/meeting setup
• Support HR with interview scheduling, executing regular social events/team building, and vendor research as needed
• Other miscellaneous duties, as assigned

SKILLS AND QUALIFICATIONS

• Must be welcoming, bright, and personable; confident and eager to work independently, creatively and strategically alongside a performance-driven team
• Professional attitude and appearance
• Excellent interpersonal, verbal, and written communication skills
• Ability to exercise discretion, establish priorities and maintain confidentiality
• Strong computer skills, including proficiency with Microsoft Office Suite
• High attention to detail; Outstanding organizational, problem-solving, and multitasking skills
• Desire to work in a fast-paced and entrepreneurial environment
• Ability to grasp the big picture and anticipate issues before they arise

• While performing the duties of the job, the employee is regularly required to talk and hear
• They must be able to remain in a seated position, walk and move about the office and properties, use hands and fingers, bend and reach
• Vision with or without correction must be sufficient to read
• They must be able to lift up to 10 pounds daily and up to 25 pounds occasionally
• Must be able to express or exchange ideas by means of talking and impart thoughts or ideas with accuracy

EXPOSURES

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits

• Complimentary on-site valet Parking
• Lunch ordered on-site 3x week
• Well stocked pantry with "healthy" snacks
• Regular social events/team building
• 100% employer paid benefits for employee
  • generous coverage for dependents
• Generous 401k
• Dog Friendly workplace