Receptionist

Serves visitors by greeting, welcoming, and directing them appropriately. Notifies company personnel of visitor arrival. Operates telecommunication system and answers or refers inquiries to appropriate personnel. Distribute mail to personnel. Maintains security of front lobby and organized reception area. Supports Human Resources team with duties as assigned.

Requirements

Essential Duties:    

1.    Exhibits regular and punctual attendance.

2.    Maintain reception area in a clean and organized manner.

3.    Operate multi-line telecommunication system to answer and transfer calls and provide information as needed.

4.    Greet walk-in clients and visitors and alert appropriate personnel.

5.    Responds to requests for information/service inquiries in a timely and accurate manner.

6.    Accepts deliveries and mail, organize, and distribute to correct recipients using office mailing system.

7.    Acts as a notary.

8.    Maintains a working knowledge of the organization to properly route/request information.

9.    Maintain the security of lobby by operating security system with discretion.

10. Manage building log of service providers arrival and departure times.

11. Direct Alumni Support with Food Pantry visitors and inquiries.

12. Handle filing and data entry as requested.

13. Assists in other areas of Human Resources with special projects as assigned.

Job Specifications:

1.    High school diploma or GED equivalency required.

2.    Administrative or reception experience preferred.

3.    Strong verbal and written communication skills.

4.    Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.).

5.    A minimum of 45 wpm typing speed required.

6.   Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing.

7.    Proficiency in general office equipment operation.

8.    Exceptional time management and detail-orientation skills.

9.    Availability for travel as needed.

10. Experience in Canva a plus

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance