Receptionist

Berkshire Healthcare Pittsfield , MA 01202

Posted 2 months ago

Job Description:

The primary purpose of this position is to perform assigned administrative duties in accordance with established procedures, and as directed by the supervisor, to assure that a successful, viable, administrative program is maintained at all times.

Responsibilities:

  • Type, file and distribute correspondence as directed.

  • Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.

  • Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.

  • Maintains postage meter in facility.

  • Orders supplies and schedules repairs and maintenance for all office machines.

  • Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.

  • Maintain files and other records as directed.

  • Receive and screen office visitors and telephone calls as necessary.

  • Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.

  • Serve as secretary to various committees of the facility as necessary/directed.

  • Other related duties and responsibilities that may become necessary to meet the needs of the facility.

Job Requirements

  • Must possess, at a minimum, a high school diploma or equivalent.

  • Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.

  • Must be able to read, write, speak, and understand the English language.

  • Must possess the ability to make independent decisions when circumstances warrant such action.

  • Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.

  • Must possess the ability to work harmoniously with other personnel.

  • Must be able to follow written and oral instructions.

  • Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.

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Receptionist

Berkshire Healthcare