Receptionist And Administrative Assistant - 60021448

Job Responsibilities

Are you an experienced professional looking for new opportunities to further your career? The South Carolina Commission on Higher Education is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.

Responsibilities of the Receptionist and Administrative Assistant:

Under direction of the Senior Advisor and Executive Assistant or designee within the Office of the President and Executive Director, the employee will use his/her own creativity and discretion to perform the functions of this position. They will serve as the first point of contact for guests visiting the Commission and efficiently perform various administrative functions for the agency including but not limited to the following:

• Serves as the agency's receptionist and first contact for all visitors.

• Answers the agency's main telephone line and communicates with callers in a professional and courteous manner.

• Routinely checks Outlook conference room calendars daily and assists with meeting/conference preparations. Works patiently with agency staff in planning meeting logistics. Routinely updates the distribution lists for the Commission and Committees.

• Assists with purchasing for the Office of the President and Executive Director, by completing all appropriate finance-related forms to include purchase requisitions, purchase orders, procurement justifications, invoice approval forms, etc. Manages the agency's lodging purchasing card and assists staff with lodging arrangements.

• Maintains Office records and assists with archiving agency files according to retention rules and regulations. Coordinates digitization projects including vendor research and creation of an inventory of records prior to digitization. After each CHE meeting, coordinates the finalization of reports for submission to the state library.

• Collects mail daily and accurately distributes mail to the appropriate Office mailbox in a timely manner ensuring that each piece of mail is date stamped.

• Provides administrative support for other tasks as necessary.

Minimum and Additional Requirements

A high school diploma and at least three (3) years' work experience directly related to providing administrative support. An associate's or bachelor's degree in a relevant field may be substituted for relevant work experience.

Additional Requirements:

• Ability to learn and understand functions, laws, rules and regulations pertinent to the agency.

• Ability to communicate effectively in writing and verbally.

• Ability to utilize Microsoft Office products efficiently.

• Experience working in a customer service oriented and fast-paced environment.

• Proficiency in Microsoft Office Suite and Adobe products.

• Position may require employee to report to work during emergency situations.

• Some experience in planning/organizing meetings and events.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Upon hiring, candidate must submit official college transcript, if substituting for relevant work experience.

Preferred Qualifications

An associate's or bachelor's degree is preferred.

Additional Comments

The Commission on Higher Education is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.