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American Senior Communities Indianapolis , IN 46218

Posted 4 months ago

Job Description:

Caring people make the difference at American Senior Communities!

American Senior Communities has proudly served customers since the year 2000 with a long history of excellent outcomes. We are Indiana-owned and operated, and we aren't ever going to forget our roots. We take great pride in our Hoosier heritage with Hoosier hospitality ingrained in everything we do. As experts in senior care, we are not just doing a job, but following a calling.

Compassion, Accountability, Relationships and Excellence are the core values for American Senior Communities. These words not only form an acronym for C.A.R.E., they are our guiding principles and create the framework for all of our relationships with customers, staff, family members and the community at large.

We are currently accepting applications for the following position:


The Administrative Assistant provides clerical assistance when need and operates the telephone system to answer incoming calls and directs callers to appropriate personnel. Welcomes guests and visitors in positive manner and determines nature of business, and announces visitor to appropriate personnel.


  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.

  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

  • Answers questions about organization/facility/community and provides callers with address, directions, and other information.

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

  • Monitors visitor access and sign in/out log.

  • Receives, sorts, and routes mail, and maintains and routes publications.

  • Assists the Office Manager/Benefits Contact with distributing applications to potential applicants; in addition to tracking and ensuring applications packets are current, presentable and up-to-date.

  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

  • Takes payments for services and products and provides receipts.

  • Assists Office Manager with maintaining facility petty cash.

  • Assists with disbursing Resident Trust funds.

  • Orders, receives, and maintains office supplies.

  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

  • Oversees office equipment maintenance.

  • Operates postage meter ensuring sufficient postage is available at all times.

  • Assists in preparing for facility functions.

  • Maintains facility copy machine and supplies.

  • Takes facility deposits to bank.

  • Performs other clerical duties as needed, such as filing, photocopying, collating, data entry, and typing of correspondence.

We offer attractive compensation and an excellent benefits package including:

  • Medical/Dental/Vision Insurance Available - Plans starting as low as $10 a week

  • 401k

  • Paid Time Off and Paid Holidays

  • $1,000 Referral bonus for Clinical Staff

  • Tuition Reimbursement

  • Nurse & CNA Preceptor Program

  • 02NE Program offers Paid LPN or RN training

  • Verizon and Sprint Cell Phone Discount

25% off tuition at any Harrison College Location!

Job Requirements

  • Demonstrates C.A.R.E. values to our residents, family members, customers and staff.

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

  • Ability to read and comprehend simple instructions, short correspondence, and memos.

  • Ability to write simple correspondence.

  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.

  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

  • Ability to deal with problems involving a few concrete variables in standardized situations.

  • Ability to type and knowledge of Microsoft Word.

  • Ability to deal tactfully and professionally with employees, residents, family members, vendors during difficult or emotional customer situations.

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Expired Job

American Senior Communities