Receptionist 1, Beloit Clinic, Day Shift, 48Hrs/2Wks

Mercy Health System Beloit , WI 53512

Posted 1 week ago

JOB SUMMARY Individual who act as the central point of communication among patients, partners and providers; responsible for providing front line activities to include scheduling, registration, cash handling and overall support services to patients and guests. ESSENTIAL DUTIES AND RESPONSIBILITIES Clerical Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate. Retrieves messages from voice mail and forwards to appropriate personnel. Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Receives, sorts, and routes mail, and maintains and routes publications. Orders, receives, and maintains office supplies. Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes. Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary. Performs other clerical duties as needed. Epic Scheduling and Registration Schedules patient appointments Responsible for EMR (Electronic Medical Records) registration /check-in processes in Epic. Loads, verifies and updates patient demographics. Scans, loads and verifies insurance coverage. Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning. Reviews all #Alerts# in Epic and refers patient to a PFC when necessary. Collects co-payments and other self-pay obligations when required and post in Epic when registering patient. Provides patient with an estimated self-pay obligation when appropriate. Performs cashiering functions/online payment posting within Epic. Processes payments and deposits by adhering to the system#s Cash Handling Policy. Completes daily closing report and balances their individual cash drawer at the end of each day. Performs petty cash count in and out daily and records appropriately. Assist patients with MyChart signup and activation. Replies to MyChart messages in a timely manner, closing messages when complete. Safeguards patient privacy and confidentiality per MHS policies. Preps Routes daily for upcoming appointments for frontline registration. Reviews daily work queues and corrects identified patient registration errors. Utilizes Epic waitlists based on provider preference. Reviews and updates no-shows and cancellations for the day. EDUCATION # EXPERIENCE High School diploma or equivalent Previous medical reception experience preferred. #

JOB SUMMARY

Individual who act as the central point of communication among patients, partners and providers; responsible for providing front line activities to include scheduling, registration, cash handling and overall support services to patients and guests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Clerical

  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and routes Epic Messages to nursing and provider as appropriate.

  • Retrieves messages from voice mail and forwards to appropriate personnel.

  • Answers questions about organization, physicians, and available services, providing callers with address, directions, and other information as appropriate.

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

  • Monitors visitor access and issues passes when required.

  • Receives, sorts, and routes mail, and maintains and routes publications.

  • Orders, receives, and maintains office supplies.

  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

  • Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

  • Performs other clerical duties as needed.

Epic Scheduling and Registration

  • Schedules patient appointments

  • Responsible for EMR (Electronic Medical Records) registration /check-in processes in Epic.

  • Loads, verifies and updates patient demographics.

  • Scans, loads and verifies insurance coverage.

  • Collects signed HIPAA and Consent for Treatment documents, updates the interactive face sheet and sends documents to Medical Records for scanning.

  • Reviews all "Alerts" in Epic and refers patient to a PFC when necessary.

  • Collects co-payments and other self-pay obligations when required and post in Epic when registering patient.

  • Provides patient with an estimated self-pay obligation when appropriate.

  • Performs cashiering functions/online payment posting within Epic.

  • Processes payments and deposits by adhering to the system's Cash Handling Policy.

  • Completes daily closing report and balances their individual cash drawer at the end of each day.

  • Performs petty cash count in and out daily and records appropriately.

  • Assist patients with MyChart signup and activation.

  • Replies to MyChart messages in a timely manner, closing messages when complete.

  • Safeguards patient privacy and confidentiality per MHS policies.

  • Preps Routes daily for upcoming appointments for frontline registration.

  • Reviews daily work queues and corrects identified patient registration errors.

  • Utilizes Epic waitlists based on provider preference.

  • Reviews and updates no-shows and cancellations for the day.

EDUCATION & EXPERIENCE

High School diploma or equivalent

Previous medical reception experience preferred.

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Receptionist 1, Beloit Clinic, Day Shift, 48Hrs/2Wks

Mercy Health System