Receiving Lead

JOB SUMMARYResponsible for verification of incoming material shipments and QA approval on incoming invoices. Daily input of received materials and review of outstanding PO's in the "received stage". Responsible for oversight of the receiving clerk and ongoing training/process improvement.
ESSENTIAL JOB FUNCTIONS/DUTIES
Purchase Orders/Packing Slips:

Verify material and quantities on packing slips via collaboration with purchasing department.
Data Entry - Mark items as "received" and scan backup into scanning system.
Review PO reports to check for potential missed shipment/packing slips/invoices and request, if needed.

Invoice Processing:

Verify that material and quantities match packing slips prior to approval.
Scan approved copies, complete with relevant written notations, into scanning system.
Forward to Payables to enter and pay, within adequate time of payment terms.

Statements:

Review incoming statements to ensure that all invoice(s) and credit backup has been received and processed.

Oversight:

Oversee the receiving clerk(s) and insure that workload is up-to-date and accurate.
Work with receiving clerk and accounts payable to make sure deadlines are met and all statements have been reviewed.

Other duties may be assigned by Management.
KEY DIMENSIONS

Use of Infor SXE software
Must be extremely detail oriented
Must be able to handle multiple assignments at the same time
Must have very good organizational skills
Must have the ability to communicate effectively internally and externally

KEY RELATIONSHIPS & LEADERSHIP

Reports to Corporate Controller
Supports Accounts Payable Department

QUALIFICATIONS

Previous high volume Accounts Payable experience required
Familiarity with computer use and accounting software experience
Prior experience in deadline oriented accounting environment is a necessity
Previous retail distribution or construction material knowledge a plus
SXE / Infor familiarity a plus; computer skills required (Word, Outlook)
High school diploma required
Excellent organizational skills required
Effective English language communication skills are necessary

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

Sitting, standing, bending
Heavy typing/computer usage
Office environment

Estimated pay range starts at $18.00 - $23.00 / hour depending on experience.
The job description is subject to change at any time.