TITLE: RECEIVING CLERK
Department: Materials Management
Reports to: Purchasing Manager
Supervises: No one.
Responsible for receiving all material delivered to the hospital by outside vendors (except dietary and pharmacy supplies). Fills and delivers all orders for stock supplies. Delivers all non-stock supply orders. Prepares outgoing packages for shipment and maintains proper documentation. Prepares packages to be sent out via the overnight delivery services.
Check plastic racks for department recurring requisitions.
Plastic racks are checked for recurring requisitions first thing in the morning and no less than 3 additional times during the day.
Fills and delivers department stock supply orders.
All department stock orders are to be delivered the same day unless the order is received after 2:00 p.m. For departmental stock orders received after 2:00 p.m., every effort will be made to deliver them the same day or during the first delivery run the following day.
Receives supplies from all vendors except those that are Dietary Department related.
Packing slips and/or delivery slips are signed within 15 minutes of the time the vendor's truck arrives at the loading/receiving area.
Receiving documents are printed and the supplies checked in against packing slips and receiving documents within 3 hours of the delivery time. If it will take longer to complete this process, the Purchasing Manager or Director should be notified of the delay.
The delivery note is printed for all non-stock supplies. Each delivery note will be initialed by the receiving department to verify receipt. The completed delivery note is attached to the packing slip for that purchase order.
All receiving documents are filed by date after completion of the paperwork for the day.
All discrepancies between the receiving document and the packing slips are pointed out to the appropriate buyer at the time the receiving document is turned in.
Supplies are to be put away in their proper location by the end of the workday.
The responsible buyer is to be notified of all deliveries of capital equipment as soon after delivery as possible.
All next-day air packages are either delivered, or the proper department notified of delivery, within 1 hours of receipt of goods.
Responsible for placing work orders for facilities personnel to assemble non-clinical items (e.g. carts, shelving, cabinets, etc.) when it is obvious that some assembly will be required.
Delivers non-stock supplies to the proper department within 1 hours of receipt of goods.
Maintains proper shelf location of stocked supplies in Materials Management computer system.
Shelf locations are changed in the computer within 1 day of any shelf location change.
Is responsible for calling for pick-up and the sending of all outgoing packages and maintains the proper records.
All outgoing packages are sent out during the same day as long as the package is delivered to the receiving area before the last call time of the various vendors.
Proper documentation is filled out at the time the package is sent.
Shipping invoices are verified and returned to Accounting within 1 day after receipt from Purchasing Manager or Director.
Takes inventory of stocked items when directed by the Purchasing Manager or Director.
An inventory of supplies is taken at least once a year or as needed upon the direction of the Purchasing Manager and Director.
An inventory of an item is taken when there is a discrepancy between the on-hand quantity in the computer and the shelf quantity.
A cycle count is completed of various stock items within day of the request from the Purchasing Manager or Director.
Is responsible for keeping the storeroom neat and organized. Must keep boxes off of the floor
and police the aisles daily to make sure there are no empty boxes on the shelves.
Assists in the annual inventory of stocked items.
Assist Supply Aides when necessary.
The Purchasing Manager and/or Director may from time to time assign additional duties as needed within the department.
High School Education
Excellent problem solving, mathematical, verbal and written communication skills. Must have exceptional phone etiquette skills.
Better than average attention to detail.
Proven ability to operate personal computer. Typing skills of at least 35 wpm.
Must possess a valid Wisconsin or Michigan drivers' license and a clean driving record.
Must pass a JPA prior to accepting the position.
Ability to operate a motorized forklift.
Ability to lift up to 50 lbs frequently
Prior experience in Materials Management or in a storeroom/warehouse required
Knowledge of medical supplies preferred
Potential exposure to Latex products, blood-borne pathogens, hazardous materials, and communicable diseases. Exposure to extreme weather conditions cold, rain, wind, heat and humidity.
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Bay Area Medical Center