Real Estate Transaction Specialist

Yale-New Haven Health New Haven , CT 06501

Posted 7 months ago

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values-integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.


The Real Estate Specialist (Specialist) is responsible for managing the leasing process and implementing leasing strategy for leased and owned properties within the Health System, including Greenwich Hospital\u2019s residential real estate. Reporting to the Director of Real Estate while working with senior leadership and third party brokerage; the Specialist will formulate real estate strategies, negotiate lease renewals and physician session agreements, while evaluating target acquisition leases and executing consolidation strategies.

The Specialist works with property owners/management insuring locations are properly maintained consistent with System operational requirements; while working with Accounts Payable/Receivable insuring timely payment/collection of rent and operating expenses. Utilizing ProLease software, the Specialist shall maintain the inventory of System properties and lease expirations.


\u2022 1. Search, identify and negotiate for locations to satisfy System requirements; renegotiate existing lease terms for expiring leases.

Analyze current and potential future locations to optimize portfolio efficiencies and make cost reduction recommendations. Utilize lease database software system (ProLease), including tracking of leases, expirations and costs; standard and ad hoc reporting.

\u2022 2. Planning and analyzing new growth opportunities; properties for acquisition, new leases, contractions, relocations and market opportunities. Regularly convey findings to management in a clear, concise manner.

\u2022 3. Property Development:

Coordinate third party leasing - including the use of outside brokers, site acquisition, asset acquisition/disposition, analyzing market conditions and working with developer and owner representatives. \u2022 4. Manage residential portfolio including leasing, resident housing, compliance and other related matters.

\u2022 5. Coordinates Property Finances with Finance Department:

Annual budgeting, operating reports, rent statements, accounts payable/receivable, aged delinquencies. Including payment/collection of rents, utilities, real estate taxes and operating expenses.

\u2022 6. Coordinate workflow and efforts amongst various functional areas including Real Estate, Legal, Finance, Facilities, Administration and Human Resources.

\u2022 7. Responsible for the following duties related to Tenant Services: lease administration (ProLease Software), tenant relations/call response, communications planning, coordinate tenant moves, market survey updates, compliance reporting and resolving tenant issues.

\u2022 8. Review quarterly physician lease expiration reports insuring lease renewals are completed well in advance of lease expirations.

\u2022 9. Verify all pertinent documents are submitted with each lease prior to lease execution and ProLease abstracting including:

Lease Approval Form, Lease Compliance Attestation Form, Fair Market Opinion (when required) and other required documentation. Insure all pertinent documents are provided to ProLease Administrator for uploading to ProLease database.

\u2022 10. When required, work with System Real Estate leasing team to obtain Fair Market Value from 3rd party brokers or appraisers working with our System to support compliance requirements

\u2022 11. Responsible for the following duties related to Building Services: vendor management, preventive maintenance, energy management, repair and maintenance, construction management, scheduling and property maintenance. Ensuring work is completed efficiently, properly and within budget.

\u2022 12. Able to set clear goals and direction; works well both independently and as part of a strategic team.

Participates in and supports the development, mentoring and coaching of staff. Understands YNHHS vision, goals and strategies and communicates well throughout the organization.

Other information:


Bachelors Degree in Business Management or a related discipline required.

5-10 years direct experience in commercial real estate and property management industry; licensed Real Estate professional strongly preferred.


Real Estate Broker or Salesperson License strongly preferred.


Ability to analyze properties for program suitability, financial viability and make assessments of same, presenting all data in a summary fashion. Sound business judgment and contract negotiation skills required.

Demonstrated ability to negotiate complex commercial real estate transactions. Strong personal computer skills including lease tracking software database, Excel, Word and presentation software experience. Strong interpersonal, verbal and written communication skills are a must for this position. Responsive, effective, timely communication to both NEMG and the System Director of Real Estate is critical.


The Specialist will be the front line person representing the System in real estate related matters and as such will need to be professional in appearance and conduct at all times. Must possess the ability to prioritize all necessary processes, projects, and requests both internal and external to the System.


Managing multiple priorities in a fast paced, dynamic, interactive, expanding organization is a constant challenge in this position.


Must be mobile and travel to all sites throughout the System. Hours of work may vary as necessary. Significant amount of walking required along with the ability to walk through and negotiate buildings and spaces without assistance or reasonable accommodation.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Real Estate Agent Hartford


Posted 6 days ago

VIEW JOBS 10/17/2019 12:00:00 AM 2020-01-15T00:00 Redfin is redefining real estate in the consumer's favor. As a full-service brokerage, we combine our own technology and real estate agents to make buying or selling a home faster, easier, and more efficient. At Redfin, you'll have team support from start to finish for every deal, plus powerful tools that streamline your workflow and give you a competitive edge. If your passion is serving customers in a collaborative, tech-savvy environment, join us. As a Redfin Real Estate Agent, you'll spend your time working with clients, not finding them. We'll handle the prospecting, advertising, and marketing so you can focus on what you love about real estate, while earning a steady income and top-tier benefits. The Role * Work within your desired territory, building relationships with buyers while sharing your expertise to help them navigate their home purchase * Meet all your clients through Redfin or by referral—no cold-calling or door-knocking required * Receive support from a team responsible for scheduling, coordination, and the closing process * Create instant CMAs and answer client questions on the spot with mobile tools that give you access to competitive data and up-to-date market statistics * Benefit from our online system that lets you track the transaction process and communicates automatically with clients so they stay up to date with every step * Maximize client follow-up with our automated system that tracks client activity on and lets you know when it's the right time to reach out Skills & Experience * Real estate license and a history of closing real estate transactions (required) * Customer-advocate mindset and a commitment to delivering the best client experience possible * Knowledge of your local real estate market * Experience using technology to communicate with clients and access competitive market data What We Offer * Compensation Package: Base salary, bonuses, activity pay, and 401(k) * Rewards for Top Performers: Increased bonuses, stock, and an annual international prize trip for top-producing agents * Zero Agent Fees: We cover MLS dues, association fees, marketing, mileage, mobile phone, computer, and other costs that can total more than $28K per year * Health Insurance: Choose from various full-family medical, dental, and vision plans with low out-of-pocket expenses * Paid Time Off: Three weeks of paid vacation, paid maternity/paternity leave, sick leave, and flex days * Career Advancement: Paid training and continuing education, as well as opportunities to move into other roles at Redfin Redfin is an equal opportunity employer committed to hiring a diverse workforce. Redfin New Haven CT

Real Estate Transaction Specialist

Yale-New Haven Health