Acadia Healthcare Inc. Franklin , TN 37064
Posted 2 weeks ago
Overview
PURPOSE STATEMENT:
The Real Estate Transaction Coordinator is a HQ based (located in Franklin, TN) position responsible for providing primary administrative support to the Real Estate department members with projects assigned including processing leases, document tracking, running reports, communicating with facility administrators, and otherwise relieving department members of clerical, administrative and business detail. Additionally, the position will be involved in lease functions, management of Landlord and Tenant relationships on a case-by-case basis, informing and assisting all Real Estate assets owned or leased on items pertaining to the ownership. The Real Estate Transaction Coordinator position may also take on other projects as deemed necessary by the Manager, Real Estate to assist department as deemed necessary.
Responsibilities
ESSENTIAL FUNCTIONS:
Provides transactional and administrative support to Manager, Real Estate and other Facilities team members as needed.
Distribute TAF's and Lease Documents to Senior Management
Receives, files and up-loads FMV's
New Employee set-up with IT
Maintains Corporate Real Estate shared email inbox
Receives and distributes new lease documents as assigned
Delivers and tracks all new transactions to corporate Operations Leadership for approval
Receives and tracks all new transactions from corporate Operations Leadership after approval
Deliver and tracks all new transaction documents to Hospital or Vendor for execution and then to Accounting for their records
Receives and tracks all fully executed documents from Hospital or Vendor. This involves working closely with Facility Sr. Management.
Checks for signatures and handwritten changes, and forwards to appropriate Lease Administration Vendor
Follow-up and files lease documents and related correspondence to ensure completion on schedule
Communicates with Facilities and Vendors to ensure accuracy and timeliness
Assists in multiple monthly reports as needed
Transaction tracking reports
Maintain several ancillary interdepartmental tracking reports.
Corporate Real Estate Operations Added Value report.
Purchased Services - Invoicing
Assist in special projects as assigned from the Manager, Real Estate
Perform other duties as assigned
Provide Monthly Tracking of all Facility Lease Agreement Details
Coordinating the process of securing and obtaining Lease renewals in a timely fashion prior to any lease or contract document with a hard end date.
Coordinate Landlord and Tenant Relations
Build Consensus and partnership in goals between facility tenant and facility landlord, as well as corporate partnerships with third-party Vendors
Provide 18-24 Month notifications of Facility Lease Term End dates
Supporting internal real estate transaction functions
Attending routine weekly meetings
Assist finance departments with rent and payment tracking questions and concerns
Assist Director, Real Estate or VP Facilities, Construction with special projects as needed
STANDARD EXPECTATIONS:
Possess and excels with attention to detail and precision on all work assignments.
Possess excellent interpersonal skills, computer literacy, and strong team collaboration characteristics.
Excellent multitasking skills and capabilities and works well under pressure.
Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality.
Communicate clearly and effectively to other members of the Acadia Healthcare team
Develops constructive and cooperative working relationships with others and maintains them over time
Encourages and builds mutual trust, respect and cooperation among team members.
Qualifications
EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:
Required Education and Skills
2-years associate degree or equivalent
Computer knowledge of MS word, excel, MS Outlook, PowerPoint, and Teams
General knowledge of Real Estate profession and closing processes
Multi-tasking multiple projects, deadlines, and requests
Excellent communication and record keeping skills
Outgoing and trustworthy
Years of experience in particular subjects / functions required -
Prefer 5+ years in previous Real Estate Sales, Real Estate portfolio management or similar work experience.
Editing RE documents for legal, compliance, and contractual obligations
Preferred Education and skills
Bachelor's degree in any subject - preference to business or real estate
Positions where real estate portfolio group contract maintenance was job duty.
Create and maintain long lasting business relationships
Commercial real estate work in any capacity
SUPERVISORY REQUIREMENTS: None
This position is an Individual Contributor
AHCORP
Acadia Healthcare Inc.