Real Estate Services Administrator

Real Estate Services Administrator

Job ID

158237

Posted

08-Mar-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative, Property Management

Location(s)

Van Nuys

• California

• United States of America

Are you ready to start an exciting career with CBRE?

About The Role:

• As a CBRE Real Estate Services Administrator, you will provide general administrative support and assists with tenant and vendor customer service on a Commercial Office property in Van Nuys, CA.

What You'll Do:

• Perform a wide range of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

• Maintain tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

• Work with Building Technician staff and vendors to compile a list of maintenance items. May open work orders. Coordinate and monitor status of work assigned to vendors.

• Coordinate tenant events and appreciation. Assist with publication and issuance of tenant newsletter.

• May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.

• Assist with budget preparation by researching costs for supplies and services and acquiring bids as directed. Follow bid process guidelines. Assist with preparations of monthly and quarterly management reports.

• Assist with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.

• Handle accounts payable and accounts receivable. Code invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

• Ability to write routine reports and correspondence, respond to common inquiries or complaints, and present information.

• Requires basic knowledge of financial terms and principles.

• Requires basic analytical skills.

• Intermediate to advanced skills with Microsoft Office Suite

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

Our culture is built on our RISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Real Estate Services Administrator position is $50,000 annually and the maximum salary for the Real Estate Services Administrator position is $60,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.