Real Estate Management Associate I - 007979

Position Information

Position Number 007979 Position Title Real Estate Management Associate I - 007979 Division Finance and Administration Department 175300 - USA Properties Minimum Qualifications

Bachelor's degree from an accredited institution as approved and accepted by the University of South Alabama and three years of commercial real estate leasing and/or commercial property management experience, preferably in office related leasing and/or management; or high school diploma or equivalent and five years of commercial real estate leasing and/or commercial property management experience, preferably in office related leasing and/or management; valid Alabama Real Estate License or License Realtor with another state and must obtain a valid Alabama Real Estate license within one year of employment.

Preferred Qualifications

Bachelor's degree preferred.

Job Description Summary

The University of South Alabama's department of Real Estate Services and Asset Management is seeking to hire a Real Estate Management Associate I. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Responsible for the support function foe real estate management within the Office of Real Estate and Asset Management.

• Maintains a hospitabledirect relationship with all tenants.

• Collects and reconciles managed property tenant accoutns.

• Coordinates maintenance requests of managed properties.

• Interpret real estate related policies and procedures as they related to the management of University Real Estate.

• Engages prospective and current tenants in office leasing.

• Evaluates real estate markets and prepares site selection presentations.

• Maintains property files, lease files, insurance, and tenant documentation as directed by supervisor.

• Evaluates tenant issues and addresses building maintenance using the University's Maintenance Request System and/or outside vendors as directed by supervisor.

• Reconciles tenant accounts for monthly delinquency reports, and researches delinquent statements, prepares letters and default notices as required.

• Prepares budgets and CAM reconciliations, and for data input.

• Codes and submits property invoices as appropriate.

• Prepares direct billings and database forms.

• Works closely with the supervisor to develop, manage and execute marketing plans as appropriate.

• Maintains marketing, social media and email campaign presence throughout the Park as directed by supervisor.

• Communicates with tenants and travel reimbursements, correspondence, reports, requisitions, purchase orders on a PC utilizing Banner Finance System and/or designated accounting program(s) as needed.

• Funds revenue transfers and direct pay requests.

• Coordinates meetings, workshops, conferences, and other events as needed.

• Serves as recording secretary at select meetings including scheduling, distribution of official meeting minutes, and catering coordination as required.

• Researches, creates and/or edits complex reports and documents; reviews and edits documents for accuracy and completeness, and compliance with University guidelines as requested by supervisor.

• Receives incoming mail and distributes appropriately; receives direct incoming phone calls; greets and announces visitors when appropriate.

• Manages time effectively to meet and exceed deadlines to ensure availability for additional projects.

• Regular and prompt attendance.

• Ability to work schedule as defined and additional hours as required.

• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/08/2024 Job Close Date Open Until Filled No Special Instructions to Applicants Working Days Monday

• Friday Working Hours 8:00 a.m.

• 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular