Real Estate Coordinator

Job Title

Real Estate Coordinator

Job Description Summary

As a Leasing and Transaction Coordinator, you play a crucial role in ensuring the smooth operation of leasing processes and transaction management for our clients. Your responsibilities span from administrative support, customer service, and coordination activities, all aimed at facilitating the efficient leasing of residential or commercial properties while supporting property owners and aligning with client goals.

Job Description

Job Responsibilities:

• Initiate new engagements & agreements in Ironclad and routing paper through a defined approval, execution, and filing process.

• Coordinate with Client Real Estate and C&W transaction management team to support the initiation and process of documents in Ironclad

• Support Client Real Estate with lease registration in EMEA + APAC as needed

• Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required

• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail

• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct

• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies

• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner

• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations

• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries

• Request and process certificates of insurance as required by the lease document

• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA's) against the lease terms

• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements

• Establish task priorities and create schedules for portfolio objectives.

• Track and report upcoming lease expirations and other critical dates, draft and process all requests for service or client initiation documents, and draft and process broker engagement letters

• Facilitate commission invoicing, input commission information into C&W revenue reporting system, and assist with reporting functions:

• Prepare Ad Hoc & Ongoing reporting; such as: Closing/Value-add reports, Negotiation summaries/RFP comparison matrices, KPI tracking, Transaction Tracking reports, and Portfolio metrics.

• Process paperwork (e.g. routed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration, and Facilities Management)

• Review and understand broker market surveys, tourbooks, and deliverables prior to client delivery and gather data and real estate market information from research and brokers

• Ensure and manage the quality and timeliness of transaction information entered into all databases

• Prepare transaction communication tools and package for management for internal approval process

• Support the Client Real Estate team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc

• Handle general administrative duties

Qualifications and Skills:

• High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

• Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.

• Understand basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

• Attention to detail, strong organizational skills, and ability to provide a positive experience for tenants and property owners.

• Familiarity with Google Suite, Visual Lease, Slack and Oracle is a plus but not required

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.00 - $29.326923

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.