Real Estate Coordinator - Asset & Transaction Management

This is a remote position

Real Estate Coordinator

• Asset and Transactions Manager

JOB SUMMARY

Join the Siemens Healthineers North America Real Estate team as a Real Estate Coordinator

• Asset and Transactions Manager. The North America Healthineers portfolio consists of 145 sites totaling over 8M sq. ft. and is supported by a dynamic team that is undertaking significant optimization and facility upgrade projects. In this role, you will partner closely with an Asset Manager to support one or more assigned business line(s) with their real estate requirements spanning: market research, benchmarking, transaction support, portfolio financial analysis, detail oriented critical thinking, project tracking and space management including efficiency surveys.

You will have the opportunity to build close relationships with team members across the corporate real estate organization, business line stakeholders and third-party service providers to ensure real estate needs of the business are met. This role will support activities for 30-40 small leased industrial sites throughout the US and Canada. The position requires commercial real estate experience with knowledge of the entire lifecycle of a transaction, including market research, site selection, proposal negotiations and lease interpretation. Ongoing site activities include resolving landlord/tenant disputes, issuing notices to exercise lease options, processing estoppel certificates and SNDA documents. Also important to this role is ongoing space management and collecting data on space use efficiencies through discussions with local management, periodic space audits and physical site walk-throughs.

Essential Duties and Responsibilities

Asset and Transactions Manager Responsibilities

Partner closely with NAM Asset Manager as well as Real Estate Strategy, Lease Administration, and NAM Region Planning team members to support varied real estate and space needs of assigned business line(s) that may include:

• Collecting, analyzing, and documenting space requirements through interviews, workstyle assessments, and badge swipe analysis

• Conducting market searches and negotiations with and without the assistance of third-party brokers for office, lab, manufacturing, warehouse, and storage spaces

• Gather benchmarking data to support the business and real estate in strategic decisions

• Responsible for timely renewals and extensions according to business plan to remain

• Perform periodic space utilization assessments with the Planning team and help to Identify opportunities to reduce unneeded space and manage the disposition process.

• Market vacant space for sub-lease, and manage surrender of termed leased spaces

• Securing necessary Legal, Risk, Finance and Compliance review and approvals related to transactions and landlord correspondence

• Monitoring and reviewing critical lease dates, tenant improvement allowance submissions, OPEX estimates and reconciliations

• Tracking all lease transaction details and provide back-up for archiving and lease administration

• Drafting landlord notices, coordinating legal review and obtaining signatures for SNDAs, estoppels, and other transaction related documents

• Supporting business case development including creating executive-level approval documents and conducting real estate options comparison cash flow analyses

• Addressing ad hoc questions and concerns of key business stakeholders

• Performing administrative duties required during each stage of a real estate transaction and internal agreements from broker engagement to closing.

Portfolio and Property Management

• Participate in annual maintenance budgeting process for leased and owned properties

• Support strategic portfolio planning activities and annual portfolio reporting

• Interface directly with landlords to address maintenance and other issues to resolution

• Coordinate with facilities management colleagues to assess maintenance topics, questions, and concerns

Finance and Space Management

• Collaborate closely with Finance and Space Management teams to support creation of internal lease agreements and annual cost allocations

• Partner with Finance and Strategy colleagues to develop cash flow analyses and options comparisons supporting business cases

• Support change management activities as Healthineers continues to optimize and upgrade facilities

• Point of contact regarding real estate project for company Finance team in preparation of budgets, forecasts and other relevant financial requirements.

Education and Experience

• Bachelor's degree from 4-year college or university

• Minimum 5 years' experience in commercial or corporate real estate

Skills and Professional Attributes

• Detail oriented

• Self-starter willing to contribute where needed

• Success in cultivating and maintaining relationships with real estate peers, business partners, brokers and project managers

• Ability to manage up and laterally to drive issue resolutions and deliverables from team members

• Demonstrated ability to accurately read, analyze and negotiate leases and related legal documents.

• Strong and concise written and verbal communications skills

• Intermediate proficiency in Microsoft Suite (Outlook, Excel, PowerPoint, Teams, Word, OneNote, etc.) including comfort creating presentations and performing data and financial analysis.

Effective presentation skills to communicate a message or present alternatives

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose: To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.

If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.

If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more, click here.

• LI-WC1

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision

Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more, click here.