Real Estate Administrator

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

• Answer management phones and assist with tenant needs.

• Respond to inquiries by providing routine information and or taking and delivering messages.

• Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders

• Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval

• Maintain inventory of office supplies and property staff directory.

• Prepare and administer service agreements and collect certificates of insurance

• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.

• Research account payable inquiries

• Support Chief Engineer with administrative tasks as needed.

• Monitor work orders and follow up with engineering team to ensure work orders are timely completed

• Compile, review, and process Tenant Utility Billings

• Provide management team with aged delinquency reports, and other reports, as requested.

• Perform other miscellaneous tasks as needed/required.

POSITION REQUIREMENTS

• Must have a minimum high school education. Associate's or Bachelor's degree preferred.

• Minimum of 2 years previous commercial property management experience.

• Experience with MRI and Yardi software, preferred.

• General accounting experience and knowledge, including an understanding of A/P, A/R

• Possess professional demeanor and excellent interpersonal and customer service skills.

• Have access to reliable transportation and maintain a valid driver's license.

• Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.

• Excellent communication skills, both verbal and written.

• Able to demonstrate strong multi-tasking skills

• Ability to work independently.