Readvertisement #97051T, Fiscal Specialist (Provost Ofc)

Description

Title: Fiscal Specialist

Position Number: 0097051T

Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF THE PROVOST, OFFICE OF THE PROVOST

Location: UH at Manoa

Date Posted: June 17, 2024

Closing Date: July 8, 2024

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Possibility for temporary position to be converted to a permanent position pending availability of position count, funding, and satisfactory work performance.

Duties and Responsibilities

• *Provides day-to-day finance and accounting support for departments under the purview of the Office of the Provost in areas including fiscal management, procurement, travel, budget planning.

• *Review, analyze, evaluate, and assist in development of budget proposals, budget requests and proposed expenditure plans.

• Prepare forecasts for short- and long-term financial plans relating to projects based on evaluation of the projects budget and operations to make recommendations on spending changes.

• *Prepare reports and correspondence for internal and external review/distribution.

• *Review, approve, and monitor procurement transactions for allowability, allocability, reasonableness, and availability of funds.

• *Prepare and review travel documents for Provost Office Executives and staff for compliance to UH travel policies and submission through the UH Etravel system.

• *Serves as Assistant Fiscal Manager (purchasing authority) for the Provost Office with Fiscal authority up to $25,000.

• *Provide advice, interpretation and advise faculty, staff, and students by making effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements.

• *Conduct reviews and maintain fiscal transaction reports, forms, requests, fiscal journals and records in accordance with Federal, State and University rules, regulations, policies, and procedures.

• Responsible for the preparation of budget and expenditure reports, and fiscal analyses reports as necessary.

• *Recommend and draft proposals and changes to standard operating procedures to improve operations to achieve compliance and efficient customer driven support.

• Participate in the supervision, development, and training of junior fiscal staff and student assistants.

• *Provide and conduct fiscal compliance training to faculty, managers, and administrative support staff as needed.

• Other duties as assigned

• Denotes Essential Function

Minimum Qualifications

• Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for government accounting; or equivalent education/professional work experience which provides the required education, knowledge, skills and abilities as indicated.

• Considerable working knowledge of principles, practices and techniques in the field of government accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with government accounting.

• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

• Demonstrated ability to operate a personal computer and apply word processing software.

• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Demonstrated technical skill in extracting data from databases and mainframe financial, personnel and student enterprise systems and using this data to prepare management reports.

• Considerable knowledge of accepted governmental accounting principles, techniques and fund accounting systems.

• Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.

• Demonstrated proficiency in comparable spreadsheet and word processing programs such as Microsoft Office programs.

Desirable Qualifications

• Considerable knowledge of the theories and practices of organization and management.

• Considerable knowledge of administrative practices of the University and/or other institutions of higher education.

• Knowledge of legislative process and procedures.

• Knowledge of research administration.

• Working knowledge of Jasper Reporting System.

• Knowledge of RCUH Financial System.

• Knowledge of MyGrant System.

• Knowledge of KFS.

• Experience with Grants, Contracts, Fundraising (ex. UH Foundation)

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

• Cover letter indicating how you satisfy the minimum and desirable qualifications;

• Resume;

• Names and contact information (telephone number and email addresses) of three (3) professional references; and

• Copy of unofficial transcript (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

NOTE: If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.

Inquiries: Jenine Isawa, 808-956-0257, isawa@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Website http://workatuh.hawaii.edu