Rapid Response & Small Agency Hiring Support Manager

Agency: Department of Central Management Services

Position: Public Administrator, Opt. 1

Closing Date/Time: 07/18/2024

Salary: $9167-$10,000; monthly anticipated

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: CF063

A RESUME IS REQUIRED FOR THIS JOB POSTING

Posting Identification #39557

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

POSITION SUMMARY

The Illinois Department of Central Management Services, Bureau of Personnel is seeking to hire a seasoned, diverse business professional with experience in all aspects of the hiring process including, but not limited to, process improvement, compliance, relationship management, recruiting, conducting meetings, and facilitating training. The ideal candidate will demonstrate strong leadership skills with the ability to lead a diverse team across multiple regional locations in an everchanging environment. The successful candidate will be responsible for developing and building a program that supports small agencies, boards and commissions in posting and filling positions while also responding to agencies who are struggling with the hiring process. This individual will also possess strong analytical abilities, have strong technological capabilities, and exhibit outstanding interpersonal skills. Communication, transparency, attention to detail, critical thinking and the ability to multi-task are key elements to this role. Central Management Services offers a competitive salary, paid sick time, vacation time, paid holidays, and an impressive benefits package. We welcome interested applicants who can contribute to our mission of supporting the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves to apply today!

POSITION ESSENTIAL FUNCTIONS

• Under administrative direction of the Assistant Deputy Director of Hiring & Selection, serves as the Statewide Rapid Response & Small Agency Hiring Support Manager.

• Develops, modifies, and implements Rapid Response strategies, plans, trainings, and standard operating procedures (SOPs) related to hiring and selection, working in collaboration with the Personnel Integrity staff, Recruitment and Retention staff, Hiring Resource Team staff, Bureau of Personnel (BOP) staff, and other Personnel staff from other agencies.

• Works in conjunction with subordinate staff to develop, coordinate, maintain, and deliver training and mentoring to agency staff on the statewide hiring processes.

• Serves as a full line supervisor.

• Compiles and maintains statistical reports.

• Serves as personnel liaison, interpretive resource, and statewide subject matter expert for both the Rapid Response and Small Agency Hiring Support programs and provides training on program policies, procedures, guidelines, and education requirements.

• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to four (4) years of college.

• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in human resources or a related field.

PREFERRED QUALIFICATIONS

• Prefers three (3) years' professional experience with developing and implementing new operational program policies and procedures utilizing process improvement strategies,

• Prefers three (3) years' professional experience training or mentoring other HR professionals on the end-to-end hiring process.

• Prefers three (3) years' professional experience utilizing SuccessFactors or similar Human Capital Management (HCM) software.

• Prefers three (3) years' professional experience with the Personnel Code, Rules, the Comprehensive Employment Plan, Position Classification Plan, Pay Plan, Collective Bargaining Contracts, Federal Merit Standards, Equal Employment Opportunity Act, and Civil Rights Act, or other similar human resources policies, procedures, processes, and guidelines derived therefrom.

• Prefers three (3) years' professional experience delivering in-person and virtual presentations and training to diverse audiences.

• Prefers extensive knowledge of developing and maintaining cross-functional professional working relationships to partner with stakeholders for positive outcomes.

• Prefers extensive knowledge of using software applications such as Microsoft Excel, Word, and Outlook.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.

• Overtime is a condition of employment, and you may be required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver's license.

• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens. The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

CMS values employees with different backgrounds, life experiences, and talents. CMS offers a robust benefit package including:

• Monday-Friday work schedule.

• Flexible work schedules in several program areas (flexible time, hybrid scheduling).

• Health, life, vision, and dental insurance.

• 12 Weeks Paid maternity/paternity leave.

• Pension Plan.

• Deferred Compensation, and other pre-tax benefit programs

• Employees earn (12) paid sick days annually; paid vacation days (10-25 days based on years of service annually; paid personal days (3 days annually).

• Paid State holidays 13-14 days annually.

If this opportunity appeals to you, please apply today!

Work Hours: 8:00am-4:30pm Monday- Friday

Work Location: 401 S. Spring St Springfield, IL 62704

Agency Contact: Cara Reiser

Email: Cara.L.Reiser@Illinois.gov

Phone Number: 217-836-2269

Job Family: Leadership & Management

Posting Group: Leadership & Management

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield