Purchasing Systems Administrator - CB Jeni & Normandy Homes

Overview

No Agencies or Recruiters- Direct Applicants Only

The Purchasing System Admin must believe in, practice and initiate all Green Brick Partners values set forth in an acronym we call HOME. They must be Honest, Objective, Mature and Efficient in how he or she approaches their role at Green Brick Partners.

Responsible for providing support, reinforcement, and training of systematic procedures, research and assist with issues and inquiries pertaining to use of BuildPro and Newstar Software, that arise in a timely manner. Handle external and internal customer service needs by communicating with builders, vendors, salesforce and other team members to ensure information is accurate, complete, and timely.

Responsibilities

Management Hyphen Solutions Software

• Construction Scheduling Software

• System Integration Management

• Lot Start and Closing

• Maintain job status schedules

• Schedule Template Management - template design and supervision

• New community setup and integration

• New user setup and orientation

• Construction Manager Training & corporate office Training

• Troubleshoot & Problem resolution

• Construction Vendor liaison for Hyphen

• SupplyPro

• Reporting documents as needed

• Ensure integration of EPOs

• Review system and error reports daily to ensure there are no integration issues

System and Reporting Management

• Newstar Software

• Purchasing software Part & Bid Rate Management - creation and management of part codes, entry of primary vendor, vendor pricing, and vendor pricing agreements

• Scheduling & Purchase Order Component Management - task code, craft code, and draw code management

• System Setup Management - lot, address, model, & product creation

• Maintenance of Production Report and Stage updates

• Weekly Start Stage Report generation

• Sales Gross Margin Weekly Report processing

• Maintain record of Model discounts and reporting on all models

• Reports as needed and assigned.

Purchasing Admin

• Support purchasing and construction with administrative processes

• Maintain purchasing contract and vendor files

• Assist purchasing with vendor questions

• Assign retail floorplan pricing as directed

• Manage Sales & Design Diagrams

• Contact trade partners and manage global pricing agreements through direction of VP of Purchasing

• Maintain and record vendor insurance through insurance audit software

• Update pricing on purchase orders as needed

• Support accounting with invoice reconciliation

• Actively support vendors with purchase order requests in a timely manner (short orders, etc.)

• Coordinate and obtain physical samples for sales and design center

• Various projects as assigned

Supervision of Others: N/A

Authority/Budget/Decision Making/Discretion and Independent Judgment Ability: This position involves the level of duties as described above, or similar, but is not a position of supervisory or management level.

Physical Requirements: Ability to stand and walk for 4 hours straight or up to a full 8-hour day; sit for extended periods; kneel and bend at the waist; walk up and down stairs; walk on unlevel terrain; use hands to finger, handle or feel; reach with hands and arms; talk and hear. Ability to lift and/or move up to 25 pounds. Specific vision ability required by this job include close vision, distance vision, color vision and peripheral vision.

Location: CB JENI / Normandy/ Southgate Homes Corporate Offices

Qualifications

Education:

• Bachelor's Degree preferred

Experience:

• Two or more years of new home construction logistics experience preferred.

Competencies:

• Ability to work independently

• Ability to multitask

• Above average communication skills.

• Excellent analytical, problem solving and organizational skills

• Require attention to detail and accuracy.

• Intermediate to Advanced skill in Microsoft Office especially working with Excel - pivot table

• Self-directed, able to prioritize and effectively handle multiple assignments and manage time appropriately to the needs of users

• Ability to quickly learn purchasing specific software.

• Maintain good relationships with vendors, construction, and sales.

We are not taking resumes from recruiters at this time.

Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time.