Purchasing Staff Assistant ( Part-Time) | Grant Funded - Northwest Florida State College

Job Description:

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

The Purchasing Staff Assistant - Part-Time position is directly accountable to the Director of Purchasing for the following duties and responsibilities:

• Help maintain vendor registrations in database. Review vendor application forms, input data, review electronic fund transfer information for accuracy and create vendor unique identification numbers.

• Secure price quotes from requestors and verify shipping, delivery, and terms prior to completing purchase order (PO).

• Review requisitions for accuracy and purchasing policy/statute compliance. Obtain all pertinent associated documentation (contracts, emails, quotes, etc.) and ensure relevance/applicability to requisition.

• Assist with the creation and completion of POs and distribute to vendors/requestors.

• Track status of any outstanding purchase orders. Work with departments during the fiscal year to steadily close out POs and open new standing purchase orders at the start of the next fiscal year.

• Assist the Director of Purchasing with bid openings by receiving packages and recording documentation received.

• Support the college's Risk Management Office in obtaining certificates of insurance from vendors.

• Perform other duties assigned by the Director of Purchasing.

Requirements:

• Associate degree or higher preferred; high school diploma required.

• Two years' administrative experience requested.

• Experience in higher education or governmental counting preferred.

• Strong technical proficiency in Microsoft Office software required.

• Demonstrated excellence in written and oral communication.

• Strong interpersonal and organizational skills.

• Ability to organize, prioritize, multi-task, act independently, work well with others.

• Experience in purchasing/procurement and Banner 9 preferred.

Additional Information:

Classification: Part-Time

Rate of Pay: $14.00 per hour

Hours: Up to 29 hours per week

Location: Niceville Campus

FLSA Status: Non-Exempt

Application Deadline: Review of applications will begin immediately. Position will remain open until filled.

Application Instructions:

All sections of the application must be completed.

In addition to the application, please submit the following:

• NWFSC Application.

• Resume.

• A cover letter explaining why you consider yourself qualified for this position.

• Copies of unofficial transcripts.

• After submitting your resume, the following page will allow you to upload additional documents. The maximum allowable size for uploading documents is 10 MB. Documents exceeding 10 MB must be scanned at a lower resolution or divided into separate pages to reduce file size.

If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant's grievance should be addressed to the Human Resources Executive Director. Northwest Florida State College does not discriminate based on age, color, ethnicity, race, national origin, disability, marital status, pregnancy, religion, genetic information, sex, gender, or any other legally protected classification in its employment practices or its educational programs or activities. In accordance with the Americans with Disabilities Act, NWFSC strictly prohibits the discrimination against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms and conditions of employment. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.