Public School Of North Carolina Smithfield , NC 27577
Posted 2 weeks ago
JOHNSTON COUNTY PUBLIC SCHOOLS
JOB DESCRIPTION
POSITION: Purchasing Specialist
FLSA STATUS: Non-exempt
LOCATION: Financial Services
TERM OF EMPLOYMENT: 12 Months
PAY GRADE: 66
REPORTS TO: Director of Purchasing
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under the general direction of the Purchasing Director, manages P-Card program including, but not limited to, coordinating, implementing, and administering the P-Card program.
Analyze P-Card purchases through the Works System; work with staff to ensure complete accuracy (correct budget codes, proper documentation, etc); sign-off once complete
Provide technical support to P-Card managers
Reconcile the monthly P-Card Statement
Monitor monthly spend analysis per P-Card ensuring no transaction exceeds budget and approval limits
Ensure all P-Card purchases reflect prior approval and PO allowances
Implement P-Card payments for all applicable utilities - Monitor and initiate monthly journal entries
Analyzes and approves requisitions for P-Card, Contracts and Requests per RFPs
Collaborate with Director of Purchasing to ensure requirements are met prior to approval
Refer back to Director of Purchasing for all questions or requisitions without minimum requirements
Provides district-wide quotes/bids and processes district-wide orders
Assist with RFP process, ensuring compliance with posting and advertising requirements
Attend meetings as needed on behalf of the Director of Purchasing
Monitors bid and contract requirements from preparation of specifications to end of term contract
Contact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually.
Works with departments closely ensuring proper execution of contracts prior to start of services
Monthly contract reconciliation ensuring proper purchasing requirements are followed prior to implementation and the encumbered/year-to-date expenditures are within the contract and PO terms.
Assists principals with school level contracting needs.
Monthly purchasing reconciliation ensuring all project financial aspects are within RFP guidelines
Projects as assigned
Other duties as assigned
KNOWLEDGE AND ABILITIES:
Working knowledge of purchasing concepts
Ability to establish and maintain effective working relationships with others
Ability to take initiative and work independently and within a team environment
Ability to maintain confidentiality
Considerable knowledge of computer applications
Effective oral and written communication skills
Effective time management skills
Excellent organizational skills and ability to multitask
Ability to perform computations accurately and with reasonable speed
Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reports
Ability to complete complex tasks and minimize errors with attention to detail
Ability to establish and maintain effective working relationships with school system staff and vendors
ACCEPTABLE TRAINING AND EXPERIENCE:
PHYSICAL REQUIREMENTS:
Ability to communicate effectively in written and oral forms
Ability to physically perform the basic life operational functions of grasping, sitting, walking, stooping, reaching, lifting, pushing, pulling, talking, seeing, hearing, and repetitive motion
DISCLAIMERS: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.
Public School Of North Carolina