Purchasing Specialist

Purchasing Specialist

Grade Level 9 (Non-Exempt)

Description:

The Purchasing Specialist is responsible for strategic procurement tasks within designated categories. This pivotal role ensures the smooth flow of procurement operations and sustains business continuity.

Reports to:

Purchasing Manager

Essential Duties and Responsibilities

• Execute tactical procurement tasks within designated categories by following established procedures and guidelines.

• Review and process requisitions assigned to you for designated categories, collaborating with departments as needed to clarify details for purchase order creation.

• Create purchase orders (POs) and send them to vendors in a timely manner.

• Follow up on POs to track delivery status and resolve any issues promptly.

• Expedite POs when necessary to meet production or project deadlines.

• Match purchase orders with goods receipts for accuracy, process into GR packet as needed, and forward to accounting for further processing.

• Ensure vendor compliance with organizational standards and requirements, maintaining accurate records of vendor documentation, certs, and agreements.

• Coordinate with shipping and receiving departments to ensure timely receipt of goods and resolve any delivery discrepancies.

• Provide support for audits and compliance reviews related to procurement activities.

• Maintain accurate and up-to-date records of procurement activities, including open order reports and vendor contracts.

• Handle vendor returns in SAP and support the finance department with financial reporting tasks related to procurement.

• Provide backup support for team members during vacations and other absences to maintain operational continuity.

• Fulfill additional job responsibilities as delegated by management.

Qualifications:

• Bachelor's degree in business administration, supply chain management, or related field, or equivalent combination of education and experience.

• Previous experience in procurement or purchasing roles, typically ranging from 2 to 5 years.

• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.

• Excellent communication and people skills, with the ability to collaborate effectively with stakeholders.

• Proficiency in Microsoft Office suite.

• Knowledge of SAP or similar ERP systems is advantageous.