Purchasing Specialist I

JOB SUMMARY

Reporting directly to a Purchasing Manager, responsible for performing routine purchasing tasks that support the daily operations of the Williamson County Purchasing Department. Level I of III in Purchasing Specialists.

EXAMPLES OF WORK PERFORMED

• Performs front desk duties such as answering/routing telephone calls and assisting walk-in visitors

• Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases

• Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods

• Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities

• Assists with preparation and administration of the county bid process

• Creates, approves, audits and files purchase orders and requisitions up to $25,000

• Serves as primary contact for internal and external customers on purchasing concerns

• Reviews and collects supporting documentation for requisition approval processing and prepares items for agenda placement

• Collaborates with county Budget and Auditor offices to ensure expenditures are properly authorized and legal

• Coordinates and schedules procurement card distribution appointments

• Performs quality control of various documents to ensure they meet purchasing policies and compliance implemented by federal, state, and local laws

• Preforms follow-up training for requisitioners

• Maintains all electronic and physical purchasing files

• Attends all meetings and trainings, as required

• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to

• Purchasing Manager

• Direct Reports

• No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

• Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment

• Travel between work sites, as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent and three (3) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience

• Knowledge of local, state, and federal government finance practices

• Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license

PREFERRED QUALIFICATIONS

• Associate degree in a related field

• One (1) year of public purchasing experience in a government capacity

• Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle

• Proficient data entry skills with the ability to type up to 55 words per minute

• National Purchasing Association Certification

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes

• Motor Vehicle Record check: Yes

• Drug screening: No

• Physical exam: No

• Psychological exam: No

• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website atwww.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.