Purchasing Manager

Preferred Qualifications

• Not-for-profit accounting experience in a private college setting.

• Knowledge of Ellucian Banner Finance software a plus.

• Knowledge of Argos software a plus.

Job Specific Required Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management or related field or equivalent experience.

• 2+ years relevant progressive procurement experience; strong contracting and negotiation skills.

• Prior purchasing experience with a concentration of skills in leading sourcing projects, the negotiation of contract terms and conditions as well as in supplier management, and development of RFP/RFQ specifications.

Competency Requirements

• Understanding and commitment to Kettering values:

• RESPECT: for teamwork, honesty, encouragement, diversity partnerships with students.

• INTEGRITY: including accountability, transparency and ethics.

• CREATIVITY: fostering flexibility and innovation.

• COLLABORATION: across disciplines and with all partners.

• EXCELLENCE: in all we do.

• Excellent customer service and communication skills in both written and verbal formats.

• Demonstrated ability to work collaboratively and diplomatically with all levels of an organization.

• Ability to use the Microsoft Office and Google suites and other hardware/software as needed.

• Strong analytical and organizational skills; able to follow through with commitments.

• Ability to manage multiple priorities and complex projects simultaneously, including the ability to work effectively in a team environment and to make decisions within stated scope.

Posting Information

Posting Number SP00416 Posting Date 04/10/2024 Closing Date Open Until Filled Yes Special Instructions to Applicants

Job Duties

Job Duties

Percent of total time 100 Duties

• Manage the daily operations of the purchasing function to ensure that the university's policies and practices allow timely, efficient, and ethical delivery of essential goods and services to the Kettering community.

• Evaluate, make recommendations, and develop University-wide procurement policies and procedures for the implementation of standards that represent best practices in compliance with all applicable Federal and State rules and regulations.

• Develop positive relationships and partner with Vice Presidents, Provost Office, Deans, Directors, Department Heads, and other campus constituents to develop and implement procurement initiatives that improve procurement processes, increase contract compliance, reduce purchase and invoice transactions and ensure support for the unit and the mission of the university. This may include planning sessions designed to educate customers about procurement processes, supplier selection processes and supplier relationship management.

• Negotiate contracts for the acquisition of goods and services, as well as lead complex and detailed initiatives that are directly related to procurement. Promote strategic activities with commodities; focusing on supplier management.

• Recommends overall contracting strategies and negotiates legal and business terms to support goals of the requester in alignment with contracting and regulatory requirements.

• Apply facilitation and leadership skills to obtain end-user participation in and support for large scope purchasing projects.

• Assist end-user departments in the formulation of bid specifications; facilitate and lead cross-functional task teams to garner end-user support on projects.

• Contribute to the efficient operation of the business unit by partnering with the CFO; provide information, insight, analysis, and recommendations to maximize revenues and profits.

• Initiate cost savings programs, management and growth of a portfolio of contracts, providing vision and leadership in identifying strategic procurement initiatives.

• Develop specifications, issue, and analyze requests for proposals and award contracts to successful suppliers.

• Act as an agent of the university to negotiate with vendors and approve purchase orders within university approved budgets.

• Employ data and metrics to manage the effectiveness and efficiency of procurement and contract operations.

• Serve as backup to other areas of the Business Office.

• Routinely update and maintain desk procedures for all related purchasing tasks.

• Other duties as assigned by the Controller.