Purchasing Manager

Job Description

Veteran's preference applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking

The City of Delray Beach is a Non-Tobacco Workplace.The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.

This is advanced Purchasing work with supervisory responsibility in the central Purchasing operation of the City. This position is responsible for directing and supervising operations of the Purchasing division in the Finance Department. Emphasis is on planning, assigning, and reviewing the work of buyers and clerical employees engaged in the purchase of various commodities and services for use by the City. Responsibilities include providing management support for the Finance Director and administering complex procurement for the City.

Essential Job Duties

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Directs and supervises a staff of professionals, paraprofessionals and clerical employees engaged in a variety of Purchasing and warehousing functions, in accordance with applicable City and Federal laws, regulations, ordinances, and professional ethical practices

• Plans, assigns, and reviews the work of a staff of buyers and clerical employees engaged in purchasing various commodities and services for the City

• Reviews all repetitive purchases to determine where negotiated blanket orders and contractual agreements are economically advantageous

• Maintains vendor and purchase order files and histories to determine buying patterns and needs

• Analyzes pertinent market trends and conditions which impact on the City's purchasing activities with regard to product lines, innovations, availability, reliability, and other factors

• Establishes and maintains working relationships with vendors and City departments to ensure responsiveness to requirements and resolves purchasing problems

• Provides advice and assistance to other departments in the procurement process.

• Develops and recommends new systems and procedures relating to Purchasing activities.

• Assists the Finance Director in the training and development of subordinates in the Purchasing division.

• Prepares specifications and bid documents for formal and informal bid requests, requests for proposals, and requests for quotations

• Conducts selection committee meetings and assists in the evaluation process of RFP, while acting as non-voting chair.

• Conducts pre-bid conferences with prospective bidders, bid openings, and other various meetings as needed

• Assists in budget preparation for the Purchasing division

• Performs related work as required.

Minimum Qualifications

• Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, or a related field.

• Three (3) years' experience in the purchasing of commodities and/or materials or inventory control management.

• Considerable knowledge of large-scale purchasing methods and procedures.

• Considerable knowledge of specifications, grades, qualities, supply sources, and market factors of commodities and services required by the City.

Considerable knowledge of applicable laws, rules, regulations, and ordinances effective in governing the purchase of commodities and service. Considerable knowledge of supervisory principles and practices. Knowledge of office practices, procedures, and equipment used in a large-scale purchasing operation. Ability to assure the completion of large volume purchasing assignments on a timely basis. Ability to perform analysis of conditions affecting large scale purchasing operations. Ability to establish and maintain effective working relations with subordinates, superiors, vendors, and City personnel. Ability to supervise subordinates in a manner conducive to full performance and high morale. Ability to communicate clearly and concisely, verbally and in writing. Ability to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize personal computer and office software such as Access, MS Word, MS Excel and electronic mail.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

Supplemental Information

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Ability to sit at a desk and view a display screen for extended periods of time. Ability to enter data at a prescribed rate of speed. Work inside in an office environment.

SELECTION GUIDELINES:Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.