Purchasing Manager

Compensation

Salary Range: $47.03 - $70.87 / hour

The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.

If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range: https://careers-mycmh.icims.com/jobs

Pay for PRN positions is calculated differently than Full-Time, Regular Part-Time, and Part-Time positions. PRN Rates depend on the position and other factors, including years of experience, or shift commitment according to the department policy. PRN differential is added in certain positions.

Responsibilities

Position Overview:

The Purchasing Manager is responsible for overseeing the work of buyers and ensuring the timely and accurate procurement of goods and services for CMH. The Purchasing Manager will also lead the effort to reduce costs and improve operational efficiency by optimizing the use of GHX and VHA PriceLYNX throughout the supply chain. This position will be responsible for identifying, quantifying, documenting, verifying and developing savings opportunities through the use of contracts and the Value Analysis approach.

Supervisory Responsibilities:

Directly supervises the buyers in the Purchasing department. Responsibilities include interviewing, hiring and training employees; planning work schedule, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

Required:

• Bachelor's Degree in Healthcare Administration, Business or related field

• Five (5) years of experience in contracting or analytical capacity role

Preferred:

• Certified Materials & Resources Professional (CMRP) designation

• Five (5) years of management experience in a related field

• Lean Six Sigma Training

• Advanced Microsoft Excel competencies

Essential Functions and Responsibilities:

Supports members of the Supply Chain team on issues related to sourcing contract administration, pricing and management of systems. Manages the Item Master and supports the Meditech Materials Management module.

Develops and reviews RFP's, quotes and bids. Coordinates product trials with vendor representatives, nursing staff and the Group Purchasing Organization (GPO). Confers with vendors to obtain product or service information, such as price, availability, and delivery information. Facilitates the development and management of all services agreements.

Monitors and optimizes GPO contracts and contracting opportunities through regular discussions with GPO Account Representatives and through e-information provided by GPOs. Coordinates periodic changes to the Item Master by working with vendors, buyers, and end users to ensure data governance standards are maintained. Works with clinical areas and physicians to achieve product standardization.

Optimizes the use of the GPO to find savings opportunities and creating and maintaining monthly savings reports. Conducts direct negotiations with vendors for acquisition of all medical-surgical materials. Implements a formal bid-award process, policies and procedures.

Prepares, examines, analyzes, negotiates, and revises contracts that involve the purchase or sale of goods or services such as equipment, materials, supplies, or products. Manages the contract administration, requirements analysis, request for proposal, bid and award process. Implements and maintains purchasing guidelines to maximize inventory management, compliance with vendor contracts, distributor, and the GPO.

Monitors adherence to established contracting policies and procedures to assure system wide compliance. Uses the Supply Chain Information System (MMIS) to document contracts. Ensures appropriate items in the Item Master are tied to contracts, bids and quotes.

Introduces technologies and concepts such as Vendor Management, VMI (Vendor Managed Inventories), and Data analytics to enhance the capabilities of the Purchasing department. Identifies opportunities for vendor consolidation and improvement in product utilization processes. Assists with communication, distribution, and expediting of backorders.

Implements electronic requisitioning. Provides operational systems support to various supply chain systems which include but are not limited to: Meditech, electronic requisition and procurement, GHX, freight and logistics.

Assists in training new and existing users on the various purchasing systems to ensure transactions are processed accurately and in the most efficient means. Analyzes purchasing reports to identify cost-savings opportunities. Monitors returns, patterns, compliance with policies and procedures.

Closes out returns and conducts reporting/dashboards. Implements controls and automated processes over medical-surgical supplies and equipment brought in by manufacturer sales reps. Removes waste from the procure-to-pay process.

Oversees credits, annual open order reports and statements. Participates in Clinical Quality Value Analysis Committee meetings as appropriate. Troubleshoots failed transactions.

Assists customers with obtaining and developing operating expense information pertaining to service contracts and agreements. Provides the necessary information and support to business partners in Material Management and CMH, such as but not limited to: Clinical Quality Value Analysis Team involvement, Group Purchasing Organization activities, System-wide committees and business partners, System-wide opportunities for cost avoidance.

Responsible for GHX administration and optimization. Implements internal controls. Exception Management.

Reporting/Dashboards. Trains users and purchasing staff on use and best practices. Increases adoption and promotion of best practices use of GHX across the health system. Performs other duties as assigned.

Overview

When it comes to quality, we're 5 Star!

Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County.

Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on - and answer to - the communities we serve.

Community Memorial Hospital - Ventura has been awarded a prestigious five-star rating by the Centers for Medicare & Medicaid Services (CMS)! This achievement represents thousands of people going the extra mile every day for our patients, and we are the ONLY hospital in Ventura County to earn this distinction!

Community Memorial Healthcare Benefits

To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That's why we provide competitive benefits, along with great career choices, training, and leadership development.

Our total rewards package provides benefits that support you and your family's health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way.

• Competitive Pay

• Shift Differentials

• In-House Registry Rates

• Fidelity 403(b) Retirement Plan

• Paid Time Off

• Medical (EPO/PPO), Dental, & Vision Insurance Coverage

• Voluntary Worksite Benefits

• Employee Assistance Program Available 24/7 (EAP)

• Tuition Reimbursement

• Public Service Loan Forgiveness (PSLF)

• Recognition programs

• Employee service recognition events

• Home, Retail, Travel & Entertainment Discounts

• National Hospital Week and National Nurses Week celebrations

Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community.

"We are an AA/EEO/Veterans/Disabled Employer"