Job Description: Benefits Supplemental Questions
Performs difficult professional and intermediate administrative work in the procurement of a variety of supplies, materials and equipment; does related work as required. Work is performed under the general supervision of the Director of Finance. Supervision is exercised over subordinate staff.
Examples of Duties:Administrating the preparation, evaluation and processing of bids, proposals and contracts; administrating the daily operations of the purchasing office; coordinating purchasing procedures; supervising the preparation and maintenance of records and files.
Plans and directs the activities and personnel of the purchasing office;
Consults with County and School Board department heads concerning current and future purchasing needs, procurement concerns and problems;
Prepares and/or supervises the preparation of formal bids and bid instructions;
Oversees the opening and public reading of bids;
Prepares and executes formal contracts awarded by the County and School Board;
Reviews purchase requisitions to determine the method of purchase to be used;
Prepares annual budget and monitors expenditures;
Confers with sales representatives, vendors and manufacturing representatives;
Oversees office personnel administration;
Oversees County and School Board insurance matters;
Maintains and controls County fixed assets records;
Confers with County management on purchasing procedures and policies;
Oversees the maintenance of price book, vendor file and specification file;
Oversees property management division including facilities and fleet;
Prepares periodic and special reports;
Performs related tasks as required.
Thorough knowledge of public finance business methods, markets and purchasing practices; thorough knowledge of the laws relating to public purchasing; comprehensive knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the County; thorough knowledge of standard office procedures, practices and equipment; ability to write clear and concise specifications; ability to plan, organize and review the work of a small office staff in performing varied procurement functions, vendors and the general public; ability to express ideas clearly and concisely, orally and in writing.
Any combination of education and experience equivalent to graduation from an accredited college or university with a degree in finance, purchasing or business management and extensive experience in the procurement of a variety of supplies, materials and equipment for a large public organization.