Title: Purchasing Coordinator
Positions Supervised: This position does not directly supervise any employees.
Reports To: Plant Operations Manager
Prepared By: J. Morin & R. Hamer
The Purchasing / Systems Coordinator is directly responsible for all aspects relating to the acquisition of goods and services from all assigned vendors and develops and maintains systems spreadsheets related to measuring production output. This position needs to maintain the incoming of materials needed to perform the Company's mission and tracks labor versus output. The Purchasing/Systems Coordinator is responsible for the entire process from purchasing to invoice approval of all Purchase Orders issued and assists with developing systems with new product development as appropriate.
DUTIES AND RESPONSIBILITIES:
1.Responsible for the creation and issuance of Purchase Orders.
2.Creates systems and monitors spreadsheets that illustrate daily measures with respect to safety, quality, delivery and cost.
3.Assists with new product development as appropriate.
4.Responsible for developing systems and updating information which provide information on labor versus output versus budget.
5.Trains employees on new procedures and develops appropriate system manuals.
6.Reviews acknowledgements of all Purchase Orders issued by them to include correct product, unit of measure, quantity, cost and due dates.
7.Monitors all relevant reports assigned to maintain the highest degree of accuracy and information possible.
1.Strong computer skills with the ability to create spreadsheets containing formulas, links and macros.
2.Ability to compile accurate and complete systems and information designed to provide data illustrating labor versus output versus budget.
3.Must have a good understanding of the entire Purchasing process, procedures and policies.
4.Thorough understanding of the Winsys system as well as the Trend purchasing system and must have the ability to learn new software programs.
5.Ability to review acknowledgements for accuracy, with a strong attention to detail.
6.Ability to sort, check, count and verify numbers.
7.Must posses good organizational skills with the ability to develop systems to organize, sort and file documents.
8.Ability to monitor lead times and determine appropriate stock levels.
9.Must work independently, under little direction, and must also function as part of a team.
10. Ability to communication effectively, both orally and in writing.
11. Capable of detecting problems, analyzing and researching them to develop and offer solutions.
12. Knowledge of organizational structure, workflow, and operating procedures.
Summary Minimum Education & Experience Required
A Bachelor's degree in a related field is preferred or a minimum of 5 years of experience directly related to the duties and responsibilities specified.
PHYSICAL DEMANDS AND WORKING CONDITIONS
While performing the duties of this job, the employee must be able to work inside, occasionally work protracted or irregular hours. This position will work closely with others in addition to working alone.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.
Vista Window Company