Purchasing Coordinator

Job Opening ID: 67557

Reports To: Chief Administrative Officer

Working Title: Purchasing Coordinator

Department: Family Medicine

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004627

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

UCI's Department of Family Medicine is the academic home to faculty, residents and staff who have a passion for patient care, medical education, scholarship, and community health. Our mission, as a department of the UCI School of Medicine, is to Discover, Teach, Heal and Serve. We are committed to delivering exemplary clinical care, teaching health professionals, and conducting scholarship. Our family physicians value collaboration within the university, the health sciences, and the community.

Under the general supervision of the Senior Finance Analyst, this position coordinates, audits and processes procurement, travel, and reimbursement requests. Ensures compliance with all University purchasing and financial policies and procedures; independently researches and provides information and options to faculty and departmental personnel. Processes low-value purchase orders, high value requisitions and other types of purchases as required. Responsible for reimbursements involving payment to vendors for miscellaneous expenditures or department events. Facilitates requests from individuals within the department and maintains excellent communication with faculty, residents, administration and external agencies and/or vendors.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $27.34 - $29.23 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $26.92 - $46.36 (Hourly Rate).

Department Website:

https://www.familymed.uci.edu/

Required:

• Minimum 3 years of purchasing experience.

• Experience with UC policies and procedures preferred.

• High school diploma or equivalent experience.

• Ability to establish and maintain effective working relationships.

• Ability to maintain a work pace appropriate to the workload.

• Must demonstrate customer service skills appropriate to the job.

• Excellent written and verbal communication skills in English.

• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties.

• Working knowledge of finance policies, practices, and systems.

• Ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments.

• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports; proficient in the use of Excel; working knowledge of common organization-specific programs.

• Good organizational and time management skills, attention to detail, ability to prioritize and multi-task with demanding timeframes and frequent interruptions, and ability to adapt to changing priorities.

• Ability to work independently and ability to work as part of a team.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Ability to maintain the confidentiality of privileged information.

Preferred:

• Associate's or Bachelor's degree preferred.

• Skill to create and maintain tracking systems to manage a large volume of information.

• Knowledge of federal, state and UC regulations governing research activity.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan

• Legal Right to work in the United States

• Vaccination Policies

• Smoking and Tobacco Policy

• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act

• E-Verify

• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu