Purchasing Coordinator

Who we are:

Walk through our doors and see the difference in the future with senior living and care. We provide upscale resort-style living located in beautiful Rancho Bernardo. Casa de las Campanas offers more than just a job. Our team of passionate professionals enhances the lives of seniors in our community every day. Our campus and natural setting reflect our residents' love of southern California. You will not find our unique combination of an all-inclusive lifestyle, superior hospitality, and beautiful location anywhere else. When our community of well-traveled, outdoor-loving seniors are not visiting other parts of the world, you will find them socializing over dinner, hiking a nearby trail or just enjoying the spectacular views. We are currently seeking a talented Purchasing Coordinator. If you are looking for a different perspective on senior living come, join us today!

You will enjoy:

• Medical, Dental, and Vision Insurance

• Tuition reimbursement program

• An employee appreciation bonus, which is funded by our residents

• Now offering DailyPay!

• Life insurance

• Long-term disability insurance

• 403 (b) retirement plan with employer match

• PTO and paid holidays

• Pet insurance

• AFLAC

• An exceptional work environment that is both engaging and fun!

Who you are:

• High school graduate

• 1-year college-level business and accounting courses or 2 years of related office experience

• Excellent Excel skills

• Knowledge of office and medical supplies is preferred

Job Summary:

The Purchasing Coordinator will perform purchasing, supplies charge capturing for all levels of care using an automated system, conduct a physical inventory of stock items, and maintain the purchasing storeroom safely and cleanly.

Essential Job Duties:

General Supplies:

• Research vendor sources, and order all stock supplies, non-stock medical, and office supplies/equipment for all levels of care using specialized software. Negotiate pricing and terms of goods; communicate regularly with vendors regarding current/back orders, shipping discrepancies, and damaged orders; return damaged and incorrect items according to procedures; perform order expediting.

• Receive merchandise from vendors and direct placement of supply items; check packing lists against shipments to ensure packages contain appropriate items; inspect merchandise for proper condition and working order.

• Fill orders for supplies and prepare for delivery to the departments; perform delivery and distribution of supplies/equipment to the department.

• Inspect and label equipment and materials for identification; maintain records on the location and condition of these assets. Inspect and organize store inventory and handle daily purchase transactions from authorized departmental personnel.

• Review supply stock for outdated materials; perform quarterly inventory and report to Accounting Manager regarding status; maintain warehouse/stores and central supply work areas in an organized, safe, and clean manner.

• Prepare packages and records materials for common carrier shipment (i.e. UPS).

• Coordinate file storage using Cordata storage facility.

Clinical Supplies - All Levels of Care

• Deliver requested supplies to HC resident rooms and ensure rooms are properly stocked and all charges captured.

• Tour the Health Center bi-weekly with a Unit Clerk for misplaced equipment and take an inventory of Casa-owned rental equipment in Resident rooms for proper capture of rental charges.

• Ensure palm pilots are working and properly charged for patient charge capture and are downloaded three times a week to prevent loss of patient charge information.

• Capture scanned patient charge data for equipment rentals at all levels of care; provide a monthly report to the Accounting Manager /HC Billing Specialist on rental charges.

• Communicate daily with nursing staff to ensure adequate supply levels are maintained and respond to non-stock requests.

• Maintains McKesson Software database related to the ordering, receiving, storage, and distribution of equipment and supplies. Monitor and direct expenses to the ordering department. Match invoices and packing lists with purchase orders and submit to accounting for payment.

Pay Rate: Starting at $19.00/hr.

All Employees must be able to pass background checks (fitness for duty physical, fingerprinting, employment references) as required by a licensed residential care facility.

EOE