Purchasing Coordinator

Our Purchasing coordinator will assist the estimating department with post-award phases on electrical construction projects.

DETAILED JOB DESCRIPTION:

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES & SCOPE:

• Assist the estimating department with post-award phases

• Draft purchase orders and subcontracts for estimating team

• Liaise with in-house negotiator and vendor to execute purchase orders and subcontracts

• Problem-solve vendor/subcontractor questions regarding scope, deadlines, and other project details

• Maintain consistent contacts with vendors and clients to ensure successful and continued relationships

• Track submittals, equipment delivery deadlines, pending issues, and budget changes

• Interface with Operations team on design and scope through the buyout process

• Prepare/track the buyout schedule tracking critical and non-critical purchase orders and subcontracts

• Assist with in-house Chief Estimator on contract review and markups

• Organize turnover meetings (scheduling, preparing agendas and related docs)

• Prepares and coordinates the writing of confidential correspondence and/or reports, publications, documents, and presentations. Reviews drafts and assists with editing of documents to ensure a high-quality written product

• Small business liaison - ensures small business requirements are met

• May perform other related duties as assigned

QUALIFICATIONS:

• Minimum of 5 years' experience in an administrative role

• Bachelor's degree preferred

• Excellent written and verbal communication skills with strong attention to detail and accuracy

• High degree of sensitivity for confidentiality

• Task-oriented with an excellent sense of priority, logic and objectivity

• Highly organized and capable of managing multiple priorities

• Independent and self-motivated with the ability to take the initiative to liaise with other departments and/or external sources

• Excellent customer service focus with an ability to work collaboratively with others

• Strong knowledge of MS Office applications, including Word, Excel, Outlook, Adobe, Blue Beam