Purchasing Coordinator - Harris Health Medical Division (Hybrid Office / Remote)

Position Description

About Harris County Purchasing Department:

Accountability, Ethics, Impartiality, Professionalism, Service, Transparency

• The Purchasing Department is created for the purpose of providing a "checks and balances" system for expenditure of public funds. The Purchasing Department strives to maintain consistent and open communication with the vendor community and the various supported County departments and agencies.

• Every effort is made to operate in an efficient and economical manner consistent with existing laws and sound business practices.

What you will do at Harris County Purchasing Department:

The Purchasing Coordinator must be knowledgeable of all phases of the Harris County purchasing process and be able to communicate and coordinate with departments, vendors, and other Purchasing Department personnel. The Purchasing Coordinator supports multiple Buyers, Senior Buyers and/or Contracts Administrators.

Essential Functions and Duties:

• Prepare documents supporting the purchasing process including, but not limited to:

• Bid/Request for Proposals (RFP)/Request for Qualifications (RFQ) specifications

• Correspondence (agenda items) to Harris County Commissioners Court, the Harris County Hospital District Board of Managers, or other governing bodies

• Correspondence to end-user departments and vendors

• Spreadsheets tabulating vendor responses to bids, RFPs, RFOs, or RFQs

Proofread documents for accuracy

Process project-related bond and insurance documents

Perform data entry within multiple purchasing systems to update project information

Scan and index documents into the purchasing records management system on a timely basis

Communicate project information to end users, vendors, and the general public as needed

Distribute agenda items to departments and vendors

Open bids and responses to RFPs and RFQs on a rotating basis with other Purchasing CoordinatorsPrepare hardcopy packages of advertised bids, RFPs, and RFQs for advertised projects

Process purchase orders as requested

Backup other Purchasing CoordinatorsOther duties assigned by supervisor

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

All applicants must register and take the HRRM Clerical Skills Test and score a minimum of 80% with a typing speed of 50 wpm and 90% accuracy.

https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test

Please see testing instructions in the General Information section below.

Education & Experience:

• High School Diploma or GED Equivalent from an accredited educational institution

• Minimum one (1) year of advanced studies with

• Two (2) years of general business experience

OR:

• High School Diploma or GED

• Two (2) years of purchasing related experience with

• Two (2) years of general business experience

Additional Requirements:

• A minimum clerical aptitude score of 80% and a typing speed of 50 w.p.m. with 90% accuracy.

Knowledge Skills, and Abilities:

• Ability to communicate well with varied levels within the business community, both verbally and in writing

• Word processing experience

• Ability to collect, organize, analyze, and interpret numerical data

• Must have excellent math and research skills

• Ability to create and operate Microsoft Excel spreadsheets

• Working proficiency in Microsoft PowerPoint

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Experience:

• Two (2) years of purchasing / procurement related experience (preferred)

General Information

• Register Online for the HRRM Clerical Skills Test using the following link:

https://www.governmentjobs.com/careers/harriscountytx/jobs/998426/hrrm-clerical-skills-test

• Click the above link to the HRRM Clerical Skills Test registration page

• Click on "Apply" to submit your request for testing

• You will receive a test invitation and instructions via e-mail within 48 hours

• You will have no more than 5 calendar days to access and complete testing

• Your score will be automatically uploaded to your application

• The test may be taken once every 30 days

• Most recent test scores are retained for up to 6 months

Position Type, Hours and Salary:

• Regular | Full-Time

• Monday

• Friday from 8 am to 5 pm | 40 hours per week

• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.

• $38,168.00 - $58,136.00 / year

Reporting Relationships:

• Reports To Position: Supervisor

• Supervises: None

Location:

• Harris Health Office Building

• 4800 Fournace Place W516, Bellaire, TX 77401

Physical Demands and Environmental Exposure:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• This position is based in an office environment, where the use of standard office equipment such as computers, phones, scanners, and filing cabinets is routine.

• The physical demands associated with this job are minimal, with occasional lifting and moving of objects weighing up to 10 pounds.

• The role is predominantly sedentary, involving mainly sitting with occasional standing and walking.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage

• Dental Coverage

• Vision Coverage

• Wellness Plan

• Life Insurance

• Long-term disability

• Employee Assistance Program

• Ten (10) days of vacation each year for the first five (5) years of service

• Accrual rates increase based on years of service

• Eleven (11) County-observed holidays and one (1) floating holiday

• Professional development opportunities

• Dependent Care Reimbursement Plan

• Healthcare Reimbursement Account

• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

https://benefitsathctx.com/

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma

• Associate Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

02

Have you completed at least one (1) year of advanced studies?

• Yes

• No

03

Which of the following best describes your general business experience? (To be considered, qualifying experience must be documented in your application's employment history)

• Less than two (2) or years

• Two (2) years more but less than three (3) years

• Three (3) years or more but less than four (4) years

• Four (4) or more years

• I do not have this experience

04

Please provide details about your relevant general business experience.

• Do not use "See Resume", as we do not use resumes to assess qualifications.* (To be considered, qualifying experience must be documented in your application's employment history) Include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities. If you do not have this experience, please type "None" in the space provided.

05

Which of the following best describes your verifiable purchasing/procurement related experience? (To be considered, qualifying experience must be documented in your application's employment history)

• Less than two (2) or years

• Two (2) years more but less than three (3) years

• Three (3) years or more but less than four (4) years

• Four (4) or more years

• I do not have this experience

06

Please provide details about your verifiable purchasing / procurement related experience.

• Do not use "See Resume", as we do not use resumes to assess qualifications.* (To be considered, qualifying experience must be documented in your application's employment history) Include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilities. If you do not have this experience, please type "None" in the space provided.

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced

• Intermediate

• Basic

• Entry Level

• Not proficient

08

Clerical Test Acknowledgement I understand this position requires the HRRM Clerical Skills Test scores to be on file before my application can move forward through the application process. I understand if I do not already have scores on file, I will need to complete the HRRM Clerical Skills Test within five (5) days of receiving the invitation to apply from HRRM. I understand that if I do not complete the HRRM Clerical Skills Test my application will be invalid/disqualified.

• I acknowledge and understand the above instructions.
• I acknowledge that I currently have test scores on file

Required Question

Agency Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx