Purchasing Clerk

JOB TITLE: Purchasing Clerk

JOB PURPOSE AND SUMMARY

This job requires the Purchasing Coordinator to perform the following tasks:

• Order raw materials to meet schedule demands

• Maintain min/max levels of raw materials

• Maintain pricing in system for raw materials

• Maintain pricing in the Master Pricing File monthly

• Monitor shipments and invoicing of raw materials

• Gather information, including counting suspect material quantities, for scheduling to make sure all materials are in house

• Monitor pricing with suppliers

• Arrange freight for inbounds to get best quote

• And any other duties as assigned by Supervisor

• Participate in physical inventories twice a year

• Support the review, understanding and compliance of all programs, policies and procedures contained in the Food Safety and Quality Management System.

DUTIES AND RESPONSIBILITIES

% OF

ITEM TIME JOB FUNCTIONS

• 40% Order raw materials to meet schedule demands
• 20% Maintain min/max levels of raw materials
• 5% Maintain pricing in system for raw materials
• 5% Monitor shipments and invoicing of raw materials
• 20% Gather information for scheduling to make sure all materials are in house
• 5% Monitor pricing with suppliers
• 5% Arrange freight for inbounds to get best quote

100%

POSITION DIMENSIONS AND QUALIFICATIONS

Internal Contacts:

Purchasing Manager, Operations Personnel, and Inventory Personnel

External Contacts:

Vendors

Education Level and Focus:

High School diploma or equivalent; Willingness to continue education through approved courses or classes that will enhance personal and professional growth

Years and Type of Related Experience Required:

Some previous work-related skill, knowledge, or experience may be helpful in this occupation. Exposure to manufacturing environment.

SKILLS AND ABILITIES

Interpersonal and Communication:

Effectively able to communicate with management, co-workers and external contacts, good telephone skills

Technical and Analytical:

Typing, PC and assorted software programs such as Excel and word processing, 10 key, operate general office equipment (e.g. copier, fax machine, typewriter). Ability to gather, analyze and identify problems

Administrative and Operations:

Must adhere to departmental procedures; must also follow all safety guidelines, organize job responsibilities to complete work on a timely basis.

Physical Demands:

Ability to sit and work in front of computer terminal for long periods (may sit for approx. 7+ hours with 2 hour intervals being in a stationary sitting position). May lift up to 25 lbs

Work Environment

Office environment with low to moderate noise levels with air conditioning and heat. May be required to go in warehouse area with high noise levels, wet floors, forklift and pedestrian traffic, extreme hot/cold climate

Special Requirements:

Willing to work overtime, holidays, and weekends as requested.