Purchasing Buyer (226 Days)

Dallas Independent School District Dallas , TX 75201

Posted 4 months ago

Position Purpose:

Serve as the district's procurement specialist for the procurement of all Food & Child Nutrition products, equipment, programs and services.


  • Bachelor's Degree from an accredited university in a directly related field

  • Two years experience in either an institutional/government or school district purchasing environment and facilities, operations and construction services buying experience

  • Computer skills; specifically familiarity with Microsoft Windows, Microsoft Office and Oracle preferred

  • Demonstrated skills in both verbal and written communication

  • Demonstrated knowledge of principles, procedures and legal requirements of school district purchasing and contracts

  • Demonstrated knowledge of principles, procedures and requirements of financial accounting

  • Demonstrated ability to assist in strategic planning and situational analysis

  • Demonstrated effective interpersonal skills to interact with all levels of employees, staff members and the general public

  • Demonstrated planning and problem solving/investigative skills as required to research inquiries related to job responsibilities

  • Demonstrated ability to gather data, compile and analyze information and prepare reports

  • Demonstrated ability to coordinate multiple projects and assignments; high degree of flexibility required

  • Demonstrated ability to provide information to staff in a way that maximizes productivity, efficiency and cost effectiveness

Basic Functions:

  • Review and write requests for proposals/bids for food & child nutrition products and services, ensuring compliance with district and federal/special purpose requirements. Identify and develop sources of supply and services. Recommend pricing methodology, review draft of technical specifications and rewrite where appropriate to eliminate ambiguities, conflicts and misunderstandings. Recommend procurement schedule and conduct bid/proposal conferences

  • Receive proposals/bids, conduct and oversee evaluation committee, prepare analysis using MS Excel tabulation spreadsheets, discuss and determine recommendation including vendors past performance and qualifications

  • Prepare recommendations and documents presented to the Board of Trustees for approval

  • Work closely with Food & Child Nutrition Services for proper documentation and procurement for all related acquisitions

  • Review and approve purchase orders/transactions with proper consideration given to quality, price and delivery within proper procedures, policies and requirements

  • As necessary, perform administrative tasks including resolving procurement problems and filing, retrieving, researching and distributing documents

  • Assist with preparation of contracts and related documents

  • Assist with contracts as it pertains to close-out, renewal or extensions

  • Assist with review of submitted documents for accuracy and conformance to contracting and regulatory procedures including insurance required documents

  • Assist with resolving disputed items/issues with contractors and consultants

  • Provide guidance to schools/departments in securing special items required for special uses

  • Provide support to the district's MWBE participation goals

  • Maintain communication with end-user departments and schools to provide user friendly customer service and technical assistance to user departments regarding district purchasing procedures and guidelines

  • Keep abreast of legal requirements and regulations of purchasing for school districts to include federal, state, county and city laws as may apply

  • Adhere to ethical business practices

  • Must routinely lift and/or move up to 10 lbs

  • Perform all other tasks and duties as assigned

  • All federally funded incumbents of this position must apply with time and effort reporting requirements through personnel activity reports or periodic certification, as appropriate

Minimum Salary:


Selected individuals for Dallas Independent School District positions will be placed according to compensation guidelines. A campus-based professional employee may not assume a new position for which he/she was selected based upon the posting process until the end of the current semester, unless approved by the Executive Director - Human Capital Management.

A security check and disclosure of family relationship information is required for all positions. No telephone calls please.


Dallas Independent School District, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, or any other basis prohibited by law. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, and the Age Discrimination Act of 1975, as amended, as well as board policy not to discriminate in such a manner (not all prohibited bases apply to all programs).

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Purchasing Buyer (226 Days)

Dallas Independent School District