Purchasing Associate

Position Summary

Reporting to the Library Director, the Purchasing Associate will be responsible for maintaining financial records for the library. This person will maintain fund ledgers, produce PeopleSoft reports, and correspond with the business office regarding fund balances and purchases. They will follow NDUS policies and procedures while managing all library financial matters. This person will disseminate financial information to the director while also serving as the library's administrative assistant. In addition, the Purchasing Associate will work as needed in the Access Services department where they will assist with interlibrary loan processing, stack maintenance, circulation, and student worker management.

Responsibilities

• Create and send orders for supplies, equipment, repairs, and library materials.

• Prepare purchase orders and maintain a filing system and ledger of purchase orders.

• Pay invoices generated by transactions and purchases.

• Create and deliver purchase card log to the business office before the 10th of each month.

• Collect, count, deposit, and post cash from the copy machines or other vending units.

• Coordinate with the Access Services unit for the deposit of local funds and the handling of patron printing card funds.

• Coordinate with the Access Services unit to perform student worker management, training, and payroll.

• Maintain balance information for all library funds.

• Coordinate library carrel assignments.

• Communicate with offices across campus including the business office, printing services, ITC, facilities, etc.

• Acquire requested books and other library materials.

• Shelve materials and train students while using the LC classification system.

• Maintain a ledger of purchases recording titles, requester, cost, and other pertinent information.

• Unpack new materials upon arrival and inspect them for defects or damage.

• Request refunds or replacements when necessary.

• Work closely with the collection development librarian and generate reports as requested.

• Compile annual reports of materials ordered.

• Work closely with the Library Director to complete reports and other projects as needed.

Qualifications

• High school diploma or GED.

• Experience in bookkeeping desired.

Compensation

Commensurate with experience and education. Comprehensive fringe benefit package includes employer-paid full family coverage for health insurance, retirement plan, and tuition waiver benefits. Explore MSU Benefits

Application Procedures

Applicants must complete a Minot State University application and upload a cover letter and resume, including contact information for three professional references. Click here to apply.

Additional Information

Anticipated start date is July 15, 2024. Review of complete applications will begin immediately and will continue until the position is filled. For more information or for accommodations contact: hr@minotstateu.edu. For ND Relay Services: Click here

Questions regarding this position should be directed to the Library Director

Jolene Nechiporenko

jolene.nechiporenko@minotstateu.edu

The state of North Dakota has an open records law; therefore, your application could be subject to review upon request. According to NDCC 15-10-13.2, all faculty members are required to take an oath (or affirm) to support the constitutions of the United States and North Dakota.

MSU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. This position is subject to North Dakota Veteran's Preference. Employment with Minot State University is conditional upon a satisfactory criminal history background check.

Additional Information

Equal Opportunity and Non-Discrimination Statement: Minot State University (MSU) is committed to the principle of equal opportunity in education and employment. MSU does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity and expression, genetic information (GINA), marital or parental status, veteran's status, citizenship status, public assistance status, participation in lawful off-campus activity, spousal relationship to current employee, or other protected status under federal, state, or local law. MSU complies with all federal and state non-discrimination, equal opportunity and affirmative action laws, orders and regulations, including complying with the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972. This policy applies to admissions, enrollment, scholarships, loan programs, participation in University activities, employment, and access to participation in, and treatment in all University programs and activities.

For more information, or for accommodations contact: hr@minotstateu.edu. For Relay Services: Relay North Dakota

ND Veteran's Preference: North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.