Under the guidance of the Category Manager and as assigned by the department, the Purchasing Assistant is responsible for supporting the purchasing process and successful execution to store level of their assigned portion of the purchasing process.
Key Responsibilities include the following essential functions, but are not limited to:
Assist in the evaluation of new product submission by eliminating those that do not meet our standards before further reviews
Ensure all quality information is received by researching product and suppliers.
Read and evaluate quality information.
Keep abreast of changes to FDA & GMPs standards and regulations.
Participate in new item reviews and document approvals and rankings
Assist in the set-up of new vendors and new items to include local new products.
Maintain and update vendor Liability Insurance.
Maintain and update local products list by state.
Maintain and update Customer Return's Manual
Facilitate vendor and broker requests for approved product lists.
Process new store orders including pricing, confirmations and coordination with New Store Operations team
Create vendor orders and delivery schedule for each new store as appropriate
Assist with product recalls and returns
Assist with inventory reviews for slow sellers, discontinuations, and set refreshes
Update Replenishment Manager for additions and deletions of items on replenishment
Create, maintain and update promotional spreadsheets for entry of sale price and vendor promotional costs for monthly Hotline, Grand Opening and In Store promotions
Ensure appropriate vendor contracts on file for promotions
Participate in promotional planning sessions and keep follow up documents accurate
Identify and facilitate corrections of any vendor promotional discount discrepancies and product line items missing from the promotion and communicate corrections to the Category Managers
Process and verify promotional scan back discounts and scan back reports for all promotions including bi-yearly and yearly EDAPs
Obtain and maintain product image files to be featured for Health Hotline ads
Proof read Health Hotline ads
Create promotional sign spreadsheet and proof signs for promotions.
Create contest eligible-product lists
Update and maintain new store discounts
Process price change files for Category Manager's final retail pricing approval
Partner with Accounting Department on vendor invoicing issues and assist with solving price and/or freight discrepancies
Learn basics of body care sets and how to maintain the lists to provide guidance at the store level
Maintain distributor core set lists
Partner with individual stores on questions involving special orders, new items, regular pricing, promotional pricing, product issues and any other questions they have.
Partner with vendors and brokers to answer questions, ensure appropriate paperwork for new items, quality documents, pricing, promotions, and item changes and issues.
Perform HR Meet and Greet trainings
Any other duties or projects assigned by management
Although this is a general outline of job responsibilities all employees are expected to be ''hands on'' and do whatever it takes to get the job done and make the company thrive.
Education, Skills & Experience
Minimum 2 years of experience in natural retail; body care experience required
Intermediate Microsoft Excel experience required SAP experience a plus
Able to manage projects from inception to completion
Must be detail oriented with excellent organization skills
Must have strong relationship building and influencing skills and excellent verbal and written communication ability
Ability to work as part of a team and/or independently
This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Home Office managers that may not be listed in this job description.