Purchasing Assistant

Summary Statement

Under general supervision of the Purchasing Manager, the Assistant is responsible for the general operation of company buildings, supplies, orthotic and prosthetic inventory. This person primarily functions to assist departments by keeping records, maintaining inventory, reviewing purchase orders and monitoring shipments and deliveries. The Purchasing Assistant may perform administrative support, arranging appointments, answering calls and inquiries, reaching out to vendors and suppliers and producing reports. This coordination helps to ensure the smooth flow of products within the company.

Duties and Responsibilities

• Monitor and maintain orthotic & prosthetic inventory levels.

• Track orders, investigate issues, record purchases, and maintain a database if needed.

• Maintain the upkeep of furniture, equipment, and office supplies.

• Accountable for creating purchase orders for all items purchased and ensuring they are delivered to accounts payable to ensure timely payments of bills and that no vendor early pay discounts are missed.

• Monitor received items to make sure items are correct, have the appropriate quantity and are put in their proper places or delivered.

• Ensure that all items that are returned, including incorrect and incomplete deliveries, damaged goods, and all improperly fitting devices are properly returned to the respective vendors and proper credit is received.

• Confirm that the company gets the best value for its dollar in its purchasing, including comparing vendors, negotiating competitive pricing and early pay discounts, as available.

• Responsible for identifying cost saving opportunities and process improvements.

• May involve shipping and receiving.

• Performs other duties and special projects as assigned.

Qualifications

• Knowledge of Purchasing principles and processes which meet the needs of the organization.

• Experience providing excellent customer service to internal and external customers.

• Skilled in time management as far as handling multiple tasks, prioritizing and changing priorities.

• Thorough knowledge of office records development, maintenance, and control.

• Proficient computer skills and knowledge of Microsoft Office Suite and databases.

• Ability to communicate clearly, both orally and in writing and to work effectively with a wide range of people, including vendors, suppliers, maintenance workers, co-workers, and management.

• Experienced in identifying, analyzing, and resolving problems.

• High school diploma or Associates degree preferable. Study emphasis on business or health courses.

• 1yr experience in general office maintenance.

• Thorough knowledge of office records development, maintenance, and control.

• Prefer previous experience in purchasing and materials management or equivalent.

Benefits

• Medical

• Vision

• Dental

• Health savings accounts with employer contribution

• Flexible spending account options

• Company-paid life insurance policy

• Paid time off

• Company holidays

• Floating holidays

• 100% company-paid short & long-term disability

• 401k match up to 3.5%

Diversity at Ottobock

For us, the focus is on treating each other with respect and enjoying our work. We value diversity and therefore expressly welcome all applications regardless of gender, age, nationality, disability, ethnicity and social origin, religious beliefs or sexual orientation. This includes special consideration for severely disabled individuals with equal suitability.

Your future at Ottobock

Ottobock's products and services in the areas of Prosthetics, NeuroMobility, Patient Care, Exoskeletons developed by 'SUITX by Ottobock' and Business Solutions ensure independence and quality of life when personal mobility is restricted. With over 9,000 employees in almost 60 countries, our company is the world market leader in technical orthopedics.

Your ideas and commitment will inspire your colleagues and staff, and will further the interests of Ottobock. Be part of a dynamic, growing company with flat hierarchies. We offer a richly diverse field of work, individual development opportunities and extensive qualification programs in our Ottobock Academy.

Please only apply via our online job portal at jobs.ottobock.com. Please quote the Job-ID for the position in question, and also state your earliest starting date and salary requirements. We look forward to receiving your application!