Purchasing And Inventory Coordinator

Overview

Under the supervision of the VP/Director of Facilities & Capital Planning, the Purchasing & Inventory Coordinator is responsible for managing and purchasing equipment, supplies and services. Maintains adequate inventory levels and availability of supplies for the banks services for multiple departments. Troubleshoots supply issues, coordinates needs among the multiple departments and insures that products are readily available in a timely, cost effective and safety oriented manner.

Responsibilities

Performs any functions necessary, within the scope of authority and expertise, to provide the highest level of service and responsiveness to customers.

• Coordinates and processes purchases of supplies, equipment and services required for bank departments. Works with Administrators, supervisors, and Technical Specialists to ensure appropriate supplies and equipment are purchased.

• Supervises inventory levels in the facility storeroom, and special areas to ensure continuous service needs are met throughout the Administration / Operations Center and bank branch network. Maintains accurate records in the processing and documentation of activities.

• Works as a key member of the Administrative Services / Facilities team to evaluate department requirements, plans and coordinates equipment needs, supply types and levels. Coordinates and communicates requirements and associated priority with Purchasing and Materials Management and other support departments to ensure continuity of operations.

• Contacts and meets with vendors to collect information, services, purchasing alternatives, ensures maximization of purchases, participates in the negotiation of pricing, contracts and agreements.

• Maintains accurate records for orders, repairs, invoicing, returns/exchanges; in order to document cost effective utilization of resources. Approves invoices for payment and resolves discrepancies to correct pricing or delivery issues.

• Assists in the evaluation/servicing of new products and equipment.

• Monitors services activity to ensure the availability of required supplies, special equipment, and service requirements to ensure continuity of operations.

• Reviews service contracts and insures continuous, cost-effective service. Coordinates and ensures that agreements are processed through the bank AP and Information Security systems.

• Fulfills all compliance responsibilities related to the position.

• Performs other duties as assigned.

Performs other duties as assigned

Qualifications

• Bachelor's Degree

• Excellent written and verbal skills

• Computer Literacy background

• Purchasing or Inventory Control experience.

• Minimum Experience: Minimum 5 years' experience

• Basic Accounting knowledge and experience

• Experience with negotiating with vendors

BANKNEWPORT CORE VALUES:

• We celebrate individuality

• We empower employees to be creative problem solvers

• We invest and take the time to really get to know our customers

• We commit to serving the financial needs of Rhode Islander's

All employees of BankNewport are expected to support bank-wide efforts designed to understand, measure, monitor, reduce, control and report risk in the most efficient and cost-effective manner. Risk management includes but is not limited to compliance risk, credit risk, liquidity risk, market risk, operations risk and systems risk as well as attention to physical building safety and security. Furthermore, all support staff employees are expected to fully support the Bank's "All In" initiative and utilize support staff training to consistently provide sales support to all departments. They should also possess an understanding of their department's support metrics and continue to improve Bank efficiencies.

Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BankNewport is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity or expression, pregnancy, childbirth or related medical conditions, military service, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.