Purchasing Agent

Vector Force Development Florham Park , NJ 07932

Posted 1 week ago

Job Description

PRIMARY FUNCTION

  • Responsible for soliciting pricing from vendors/contractors supporting proposals for ORGANIZATION work and the purchase and/or lease of awarded projects construction and support materials, equipment and subcontracts.

TYPICAL RESPONSIBILITIES

  • Support ORGANIZATION Management in obtaining pricing on materials, equipment and construction services for project bid opportunities.
  • Prepare RFPs and/or obtain verbal or written quotes for vendor supplied items and subcontracts in compliance with requisitions and/or specifications. Coordinate with Project Controls and Project Management on project delivery and costing requirements.
  • Receive vendor/contractor bids, evaluate bids, in conjunction with ORGANIZATIONs Engineering subcontractor as required, considering price, delivery dates, past performance, etc. to determine successful bidder.
  • Negotiate terms/conditions and place purchase orders/subcontracts. Negotiate and issue construction change orders and purchase order amendments. Process all commitments in ORGANIZATIONs Primavera Cost Tracking System.
  • Monitor and expedite awarded purchase orders as necessary to ensure timely delivery.
  • When required, handle third party rental contracts and awards, renewals, and terminations and maintain files of all rental orders activity.
  • Review all invoices, resolving any problems with vendor and accounting. Coordinate delivery requirements with vendors and site supervision and quality requirements with engineering and quality control as appropriate.
  • Review and process any vendor/contractor or ORGANIZATION claims regarding the services, equipment or materials provided. Perform purchase order/contract closeout ensuring all services, documents and materials are received and acceptable.
  • As required by established procedures and in accordance with additional Prime Contract requirements, coordinate the interface between the parties regarding warranty claims on purchased goods and services.
  • Establish/maintain working contact with vendors and review new sources as requested by ORGANIZATION Management. Meet with sales and vendor representatives as required.
  • Perform additional assignments per supervisor's direction.

Position Reports to: Procurement Manager

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

Educational and experience requirements include: Must possess a four-year engineering or business degree or equivalent combinations of technical training and/or experience. Must have a minimum of seven (7) years construction purchasing experience, preferably with engineered equipment. Working knowledge of procurement techniques, procedures, policies, accounting and business contract law required. Must have good communication, computer and interpersonal skills. Familiarity with Electronic Purchasing/Cost Systems is a plus.

PRIMARY FUNCTION

  • Responsible for soliciting pricing from vendors/contractors supporting proposals for ORGANIZATION work and the purchase and/or lease of awarded projects construction and support materials, equipment and subcontracts.

TYPICAL RESPONSIBILITIES

  • Support ORGANIZATION Management in obtaining pricing on materials, equipment and construction services for project bid opportunities.
  • Prepare RFPs and/or obtain verbal or written quotes for vendor supplied items and subcontracts in compliance with requisitions and/or specifications. Coordinate with Project Controls and Project Management on project delivery and costing requirements.
  • Receive vendor/contractor bids, evaluate bids, in conjunction with ORGANIZATIONs Engineering subcontractor as required, considering price, delivery dates, past performance, etc. to determine successful bidder.
  • Negotiate terms/conditions and place purchase orders/subcontracts. Negotiate and issue construction change orders and purchase order amendments. Process all commitments in ORGANIZATIONs Primavera Cost Tracking System.
  • Monitor and expedite awarded purchase orders as necessary to ensure timely delivery.
  • When required, handle third party rental contracts and awards, renewals, and terminations and maintain files of all rental orders activity.
  • Review all invoices, resolving any problems with vendor and accounting. Coordinate delivery requirements with vendors and site supervision and quality requirements with engineering and quality control as appropriate.
  • Review and process any vendor/contractor or ORGANIZATION claims regarding the services, equipment or materials provided. Perform purchase order/contract closeout ensuring all services, documents and materials are received and acceptable.
  • As required by established procedures and in accordance with additional Prime Contract requirements, coordinate the interface between the parties regarding warranty claims on purchased goods and services.
  • Establish/maintain working contact with vendors and review new sources as requested by ORGANIZATION Management. Meet with sales and vendor representatives as required.
  • Perform additional assignments per supervisor's direction.

Requirements

SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:

Educational and experience requirements include: Must possess a four-year engineering or business degree or equivalent combinations of technical training and/or experience. Must have a minimum of seven (7) years construction purchasing experience, preferably with engineered equipment. Working knowledge of procurement techniques, procedures, policies, accounting and business contract law required. Must have good communication, computer and interpersonal skills. Familiarity with Electronic Purchasing/Cost Systems is a plus.

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Purchasing Agent

Vector Force Development