Purchasing Agent Revised/Reopened

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

POSITION SUMMARY

The Purchasing Agent is responsible for the management and operation of all activities within the Roswell Purchasing Department. This employee, in collaboration with the ENMU-System Purchasing Director, ensures the compliance with New Mexico statutes and the University policies and procedures. This position reports to the Roswell Vice President of Business Affairs.

SUPERVISORY RESPONSIBILITIES:

Manages employees in the department and is responsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

DUTIES and RESPONSIBILITIES:

• Directs the general purchasing activities that include processing requisitions, purchase orders,travel requisitions, procurement card administrationand intra-fund charges;

• Ensures all purchasing activities comply with State statutes and University policy and procedures;

• Manages existing contracts to ensure ENMU-R interests are protected;

• Negotiates with vendors/sales representatives on pricing, availability, delivery, substitutions, etc.;

• In collaboration with the ENMU system, develops Request for Proposals (RFP), Invitation for Bids (IFB) and specifications;

• Conducts sealed bid/proposals, openings and awarding of bids;

• Makes recommendations concerning major purchase agreements for materials, capital equipment, supplies, contract services and contractual decisions in the coordination of all major/minor purchases and contracts;

• Collaborates and serves with capital project management team in project meetings.

• Develops budget recommendations and manage approved budget;

• Supervises the inventory operation shipping and receiving, warehouse, and University mailroom.

• Manages the disposition of inventory and capital expenditures, the accounting record management of the fixed asset module, and the inventory and fixed asset count.

• Ensures all capital expenditures are appropriately mapped on the requisition form, and inventoried by employees.

• Performs other duties as deemed necessary or assigned.

KNOWLEDGE, SKILLS and ABILITIES:

• The employee must possess knowledge of university, state, and federal purchasing policies and procedures.

• Must have knowledge of procurement, storage, and distribution of a variety of supplies, materials, and equipment; preparation, negotiations, awarding of a variety of contracts; and preparation of technical specifications in support of procurement.

• Knowledge of purchasing and procedures, regulations, and documentation.

• Knowledge and understanding of the New Mexico Procurement Code.

• Knowledge of costing and pricing methodology and ability to perform comparative cost/benefit analyses.

• Ability to make effective administrative/procedural decisions and recommendations.

• Ability to use independent judgment and to manage confidential information.

• Ability to develop and maintain automated and manual record keeping systems and processes.

• Ability to analyze processes and make recommendations for improvements.

• Ability to gather, analyze, and compile data, and prepare and present reports.

Requirements

MINIMUM REQUIREMENTS:

• Bachelor's degree with emphasis in Business Administration or related field and one year of experience in purchasing activities, or the equivalent combination of education and experience.

• Must have or obtain a New Mexico Chief Procurement Officer (NMCPO) certification within 90 days of hire.

• Excellent oral and written communication and interpersonal skills.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and have the ability to talk and hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Information

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Resume/ Curriculum vitae

Transcripts Official or Unofficial. (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-Roswell is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University-Roswell is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 624-7411. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please clickwww.roswell.enmu.edu/notice-of-nondiscrimination New Mexico is an open records state, therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent toFrances.Dubiel@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or e-mailHR@roswell.enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswellreserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS