Purchasing Agent - Procure To Pay

Overview

Now hiring a Purchasing Agent for Procure to Pay!

Responsible for the procurement of supplies, services, and equipment to support PHS operations; supplier sourcing and business relationships; timely and accurate order-to-pay processes; open order follow-up and expediting; and identifying alternative product selections. This position supports the management of information in and the use of the ERP, analysis of information for savings initiatives and new product requests, and tracking and monitoring contract compliance and incentive/rebate programs.

How you belong matters here.

We value our employees' differences and find strength in the diversity of our team and community.

At Presbyterian, it's not just what we do that matters. It's how we do it - and it starts with our incredible team. From Information Technology to Food Services and beyond, our non-clinical employees make a meaningful impact on the healthcare provided to our patients and members.

Why Join Us

• Full Time - Exempt: Yes
• Job is based Rev Hugh Cooper Admin Center
• Work hours: Days
• Benefits: We offer a wide range of benefits including medical, wellness program, vision, dental, paid time off, retirement and more for FT employees.

Ideal Candidate:

Bachelor degree required, 6 years of additional experience can be substituted in lieu of degree plus; 3 years experience in healthcare or industry related supply chain experience.

Qualifications

• Bachelor degree required, 6 years of additional experience can be substituted in lieu of degree plus;
• 3 years experience in healthcare or industry related supply chain experience. (Related fields may include Business Manager, Legal, Purchasing, Contracting, Accounting, Business Management, Population Health, Project Management, Business Analytics)

Education Essential: Bachelor Degree

Responsibilities

• Review and approve department purchase requisitions for order placement
• Obtain materials from suppliers at the lowest cost consistent with considerations of quality, reliability of source and urgency of need.
• Prepare purchase orders for supplies, equipment, and services in a timely manner utilizing the MMIS, analyze quotations and expedite deliveries and shipments.
• Keep departments informed on open orders, back-orders, and substitutions.
• Respond to emergency requirements and coordinate with requesting department until situation is resolved.
• Maximize the use of EDI to suppliers in the order-to-pay processes.
• Ensure optimization of the existing GPO contracts and helps achieve compliance through effective implementation.
• Participate in the sourcing and selection of product lines for VATs.
• Act as a resource to department representatives in matters pertaining to purchasing and contract management procedures, product detail, contract and pricing information, and approved legal matters, etc.
• Work with Receiving & Distribution staff to resolve receiving discrepancies and obtains and processes Return Good Authorizations (RGA) for returns to suppliers for credit.
• Conducts research and cost analysis for capital equipment budgetary purposes
• Keep abreast of market conditions, prices, new products, and alternative sources of supply.
• Organize and maintain files, records, and reports relative to purchasing and contract activities such as price lists, catalogs, and supplier information.
• Interview sales representatives as necessary, and coordinate with supplier representatives regarding conflicts or questions on prices, delivers, and specifications.
• Secure solid supplier relations to ensure that an environment of ethical competition stimulates improved terms and conditions for Hospital negotiated agreements.
• Review invoice discrepancies from suppliers for conformance with purchase orders as to price, quality, discounts, and similar information.
• Coordinate with Accounts Payable on related discrepancies to ensure resolution and timely payment to suppliers.
• Optimize the use of Lawson and available technologies to better perform tasks, and to improve services and outcomes
• Acknowledge staff scheduling and assignments to ensure all work functions and requirements are completed effectively and at the highest standards
• Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures
• Support Supply Chain s emergency/disaster preparedness and response, and support PHS Hospital Incident Command System (HICS) efforts; ensure all staff members are prepared
• Actively support Supply Chain Formulary enforcement; and provide guidance for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls
• Proactively evaluate PHS supplies, services, and equipment usage trends and recommend operational process improvements
• Support holding key supply chain suppliers accountable for service standards
• Support education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to improve customer satisfaction
• Stay abreast of industry best practices and trends and recommend operational improvements to Director, Supply Chain Logistics and VP, Supply Chain
• Other tasks as assigned

Benefits

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

About Presbyterian Healthcare Services Presbyterian exists to improve the health of patients, members, and the communities we serve. We are locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees - including more than 1600 providers and nearly 4,700 nurses.

Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

Inclusion and Diversity Our culture is one of knowing and respecting our patients, members, and each other. We capture this in our Promise and CARES commitments.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

Maximum Offer for this position is up to

USD $38.86/Hr.

Compensation Disclaimer

The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs.